Legal Coordinator, Landlord & Tenant

Description

Partners with Regional, Property and Asset Managers to resolve landlord and tenant legal issues.

• Meets with tenants in person to accept stipulation/rent payments; review tenant ledger if they feel there might be any discrepancies
• This role frequently requires the incumbent to reach objects, engage in repetitive movements with the wrist, hands, and fingers by typing; feel and touch objects with fingers, palm, and hands.
• Processes legal invoices and approve in AVID Xchange
• Prepares for trial - gathering of all "prima facie" documents (MDR, Rent Roll & Deed)
• Receives and processes NYC HPD cases including follow-up with our third-party attorneys and L&M Legal
• Prepares monthly legal reports to Leasing Dept. regarding status of all “Failure to Renew” cases
• Review all stipulation documents, prepare rent adjustment forms; submits same to Accounting Dept
• Attends court appearances - Trials & Inquests
• Prepares commencement of rent demands reports to the attorney's office
• Provides updates on pending cases to external and internal stakeholders
• Communicates with legal tenants and third-party law firms regarding case status.
• Updates legal case status in Yardi
• Scans and uploads stipulations of settlement as an attachment into Yardi
• Meet with HRA and other city agencies to accept payments on behalf of tenants who are "legal".
• Prepares monthly legal quarterly reports for all properties across the portfolio
• Communicates with Asset Management regarding balances due on legal reports (i.e. write-offs or potential collection cases)
• Prepares monthly legal reports regarding percentages of units that are in legal proceedings
• Provides on-going communication with Property Managers regarding repairs and possible settlements
• Commences all holdovers: Failure to Renew, Failure to Recertify, Succession Cases, and Illegal Sublets

Requirements

This position consists mainly of light physical work. The position may require exertion of up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body. The role involves sitting most of the time.

This position will be occasionally subject to both indoor and outdoor environmental conditions and temperature changes (extreme cold or extreme heat) with or without effective protection from the weather.

The incumbent is required to have visual acuity to determine the accuracy and thoroughness of the work assigned or to perform an activity such as preparing and analyzing data, reports, transcribe data, view computer screens for extended periods of time, extensive reading, reports etc.

Our mission is to provide exceptional property management services that meet the diverse needs of our various constituents, including our residents, the local community, government and financing agencies, and the owners of the properties. C+C offers a full breadth of management services to improve and enhance a property’s revenue, cost control measures, maintenance, financial reporting, and resident relations. Must have Residential Landlord & Tenant Experience.

• Able to prioritize and manage multiple open legal cases simultaneously
• 2+ plus years with an L&T department at a law firm or property management company required
• Proficient in Microsoft Office Suite
• High school diploma or equivalent required
• Knowledgeable in Yardi Voyager
• Must have excellent verbal and written communication skills
• Associate degree or bachelor’s degree, preferred
• The incumbent will occasionally be expected to climb, stoop, kneel, crouch, grasp, and lift up to 10 pounds
• The role also requires incumbent to talk and hear, expressing or exchanging ideas by means of spoken work and the ability to receive detailed information through oral communication, and to make distinctions in sound.
• NYS Notary public license, preferred
• Experience with NYC rent laws
• Ability to handle high-volume work

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance