Administrative Assistant

Description

• Prepare and submit billing to Civil customers through assigned website.
• Answer field calls from Superintendents.
• Gather and review all necessary back up documentation for completed projects.
• Maintain project master worksheet and other electronic files for Civil customers.
• Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor’s authorization.
• Follow up with field Superintendent/Project Coor on billing for projects that have been complete, but not fully billed.
• Update Excel spreadsheets and Access worksheets daily.
• Submit daily crew lists to SCE.
• Process monthly and quarterly accruals.
• Log and process new work orders for SCE.

Requirements

• A working knowledge of general office procedures at a level normally acquired through one year experience in an office setting; and
• Experienced in the use of various Microsoft Office applications including Word, Excel, PowerPoint, Access, Outlook, and Adobe PDF.
• Background check, credit check, MVR and drug screen may be required (will vary by position).
• Strong organizational skills
• Attention to detail.
• High School diploma or equivalent
• Ability to prioritize and complete multiple projects in a timely manner.

Benefits

• Wage range: $20 - 30/hour.
• Paid time off.
• Medical, dental, vision, life insurance, 401k with company match.

Training + Development

Interview process

Visa Sponsorship

Security clearance