Document Controller

Description

• Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
• Assists in preparing project closeout documentation.
• Assist in organizing project data, maintaining schedules, and preparing presentations or reports for internal and client meetings.
• Update and maintain project data in project document systems.
• Support project managers and engineers in the preparation of project documentation, coordination of design deliverables, and tracking of project progress
• Follows our record retention and quality procedures and policies.
• Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design/document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.

Requirements

• Prior experience working on large infrastructure programs preferred.
• Must have strong interpersonal skills, written and verbal communication skills.
• Experience with Oracle Unifier, Procore, ACC or other construction document control programs is a plus.
• Ability to adapt to new tools, processes and project requirements as part of a multidisciplinary team.
• Minimum of 5 years in a project documentation coordinator role.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and assignments.
• Ability to join Stantec committees, employee resource groups, participate in community volunteering, and join various company or local groups/initiatives.
• Experience with time scheduling software MS Project or Primavera 6 is a plus.
• Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
• Ability to work alongside others who share your passion to support communities through exciting and unique projects.
• Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.

Benefits

• Career development resources to expand your skills, enhance your expertise, and grow your career.
• We put people first and want to help you make that appointment or the baseball game that you need to attend. At Stantec, we have a hybrid, flexible work schedule that meets both business and individual needs.
• A comprehensive benefits package which helps you focus on your health and wellbeing, save for retirement, and make the best choices for you and your family. Benefit offerings include programs such as 401K, Employee Stock Purchase Plan, Health Insurance, Dental Insurance, Vacation, Sick Time, Holiday Pay, Paid Family Leave, Tuition Reimbursement, and more.

Training + Development

Interview process

Visa Sponsorship

Security clearance