Executive Assistant

Description

The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness—not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion.

• Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes.
• Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals.
• Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments.
• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed.
• Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality.
• Maintain comprehensive and organized records to ensure timely access to information and institutional continuity.

Requirements

Location: Seattle, WA (Hybrid – minimum 4 days/week in office)

• Strong time management skills
• Ability to thrive in a fast paced environment
• Familiarity with the real estate industry a plus
• Excellent interpersonal skills and ability to engage with senior level clients
• Ability to maintain strict confidentiality
• Excellent written and verbal skills
• 5+ years EA experience with senior executives
• Proficiency with Office365 applications and Asana

Benefits

• Employee Assistance Program
• Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus
• Health Care and Dependent Care Flexible Spending Accounts
• Professional development opportunities
• Employer-paid premiums for medical, dental, and vision coverage
• 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2%
• Employer-paid life insurance
• 20 days of paid time off (PTO)
• Long-term disability insurance
• 10 paid holidays

Training + Development

Interview process

Visa Sponsorship

Security clearance