Local Office Administrator

Description

• Participate in the annual budget request process for regional fleet ordering.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Support the administration of the vehicle/equipment telematics program.
• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
• Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Resolve general office related questions including matters such as timesheets.
• Be responsible for maintaining quality standards on all projects.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.

Requirements

• High school diploma or equivalent.
• Valid driver’s license with acceptable violation history.
• Minimum 1 year administrative experience required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance