Project Administrator

Description

This position requires the individual to oversee the daily administrative needs of the company’s construction projects, including document and file management and coordination of internal and external agencies as it relates to the management of an assigned project. It ensures high levels of customer satisfaction through professional project management and highly developed interpersonal skills. The role uses best practices and company procedures to ensure timely completion of projects in order to maximize profitability and must handle a fast‑paced environment with multiple competing tasks.

Develops contracts for all phases of a project to meet the company’s established completion date. Handles miscellaneous paperwork, printing, organizing, and tracking documents, and assists with department project organization and filing.

Coordinates with customers and Brady Sullivan employees to address change orders and issues. Establishes respectful working relationships with subordinates, vendors, and sub‑contractors, and maintains job files to track projects and retrieve historical data.

Makes most decisions with minimal supervision and effectively prioritizes tasks with limited management input. Maintains Certificates of Insurance and endorsements for each contract, monitoring expiration dates.

• Provide administrative support to construction Project Managers.
• Oversee daily administrative tasks, including document and file management for construction projects.
• Coordinate internal and external agencies related to project management.
• Ensure customer satisfaction through professional project management and interpersonal skills.
• Apply best practices and company procedures to complete projects on time and maximize profitability.
• Develop contracts for all project phases and meet established completion dates.
• Manage paperwork, organize, print, and track project documents and filings.
• Coordinate change orders and issue resolution with customers and internal teams.
• Build and maintain respectful relationships with subordinates, vendors, and subcontractors.
• Maintain job files and retrieve historical project data as needed.
• Make decisions with minimal supervision and prioritize tasks effectively.
• Track and maintain Certificates of Insurance and endorsements, monitoring expirations.
• Represent the firm professionally to clients, vendors, and external organizations.

Requirements

Brady Sullivan is seeking an experienced and dedicated Project Administrator. The Project Administrator will provide administrative and other support to the company’s construction Project Managers. The Project Administrator will work directly with the company’s Construction Project Managers.

Skills include strong organizational ability, excellent oral and written communication, attention to detail, and the capacity to work under pressure while juggling multiple projects against tight deadlines. The role requires strong customer service, a quality‑mindset, self‑motivation, a positive “can‑do” attitude, and the ability to represent the firm well to external parties. Punctuality and dependability are essential.

Education requires a high school diploma; industry‑standard licenses or certifications are a plus. Proficiency with Microsoft Office is expected.

• Demonstrate strong organizational, written, and oral communication skills.
• Pay attention to detail and work well under pressure with tight deadlines.
• Deliver excellent customer service with a quality‑mindset and positive “can‑do” attitude.
• Exhibit punctuality and dependability.
• Hold a high school diploma; industry licenses/certifications are a plus.
• Proficient in Microsoft Office.

Benefits

Benefits include health and dental insurance, short‑ and long‑term disability, life insurance, paid vacation leave, and a 401(k) with employer match.

• Receive benefits: health and dental insurance, disability and life insurance, paid vacation, and 401(k) with employer match.

Training + Development

Interview process

Visa Sponsorship

Security clearance