Assurance Specialist

The Assurance Specialist plays a key role in maintaining effective governance, compliance, and performance across all commercial contracts. This position ensures that all contractual obligations are met, risks are managed, and financial recoveries are optimized through detailed assurance reviews, stakeholder collaboration, and continuous process improvement.

• Chair negotiation meetings for non-compliance matters, documenting minutes and ensuring agreed resolutions.
• Maintain accurate QA and assurance documentation to ensure audit readiness.
• Drive continuous improvement of contract management processes, promoting transparency, accountability, and operational efficiency.
• Coordinate day-to-day post-award contract administration and pre-award activities for complex, high-value construction, engineering, and design/build contracts in line with corporate procurement policies.
• Provide expert guidance to end users and staff on contract administration practices.
• Promote a respectful, inclusive, and equitable work environment free from discrimination and harassment.
• Collaborate with vendors, contractors, and internal stakeholders to validate findings, negotiate corrections, and align on revised payment terms.
• Monitor, analyze, and manage contract performance to confirm fulfillment of obligations and accuracy of payments.
• Review and recommend revisions to statements of work, scopes of services, and technical specifications.
• Respond to supplier inquiries or complaints, representing the organization’s position professionally while fostering positive relationships.
• Develop evidence-based recommendations to enhance governance frameworks and strengthen commercial assurance.
• Identify, investigate, and resolve overpayments, discrepancies, or non-compliance issues to recover costs and prevent financial risk.
• Conduct assurance reviews and internal audits, preparing clear findings and escalation reports for management.
• Contribute to reports highlighting assurance practices, cost savings, and special findings for senior management.
• Collect, analyze, and report on key governance metrics (e.g., compliance rates, documentation completeness).
• Ensure effective governance and compliance across all commercial contracts in accordance with organizational policies and regulatory requirements.

• Professional certification in contract or commercial management (e.g., CIPS, IACCM/WorldCC).
• Familiarity with contract management or enterprise content/document management systems.
• Skilled negotiator with proven ability to resolve discrepancies and secure vendor alignment.
• Advanced analytical and numerical skills for financial reviews and payment validation.
• Excellent organizational and multitasking skills with the ability to manage competing priorities.
• Strong expertise in contract management, governance, and commercial assurance with proven ability to interpret complex contractual terms.
• Minimum 3 years of experience in contract management, assurance, or related functions—preferably in the public sector.
• Exposure to internal audits, quality assurance, or risk management functions.
• Completion of a university degree or college diploma in Business, Commerce, Supply Chain Management, or a related discipline.
• Strong understanding of procurement, engineering, or construction contract principles and union/trade agreements.
• Knowledge of the Ontario Human Rights Code and accessibility requirements.
• Experience within public sector or transit contract environments.

Location: North York, ON – Hybrid 2-3 days per week

Contract Duration: 6 months with a possibility of extension (option to extend by an additional 2+ years)