Administrative Specialist- Prairie Island

Description

• Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership.
• Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
• Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency.
• Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
• Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
• Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
• Support and coordinate logistics for internal and external meetings.
• Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Requirements

• 5 or more years of relevant experience and/or post-secondary education
• High school diploma or GED
• Proficient in Microsoft Office Suite
• Candidate must have strong keyboarding skills.
• Experience with SharePoint
• Must be able to maintain highly confidential information
• Records management experience
• Preferred: Nuclear experience is desired.
• Experience with SAP
• Experience with Workday
• Must have exceptional organizational skills with strong attention to detail

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance