Administrative Assistant I

Description

• Booking events, ordering food and setting up meetings
• Greeting visitors
• Printing/binding, scanning, proofing documents
• Preparing/receiving deliveries
• Maintaining fleet vehicle records
• Working with Operations Manager to submit service requests
• Restocking and ordering office/breakroom supplies
• Preparing expense reports
• Arranging and organizing office meetings, events, and travel arrangements
• Answering the phone
• Assist with day-to-day office needs:
• Printer maintenance (call service, change out toner, etc.)

Requirements

• Comfortable/accurate with numerical input
• Ability to demonstrate a drive and initiate with a positive and professional approach
• Experience working in an A/E firm is a plus, but not a requirement
• Must be able to perform duties in a timely manner as required or assigned
• 1+ years of administrative background
• Able to work independently and as part of a team
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable are a plus, but not requirements
• Excellent oral/written communication skills and attention to detail

Benefits

• Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
• Medical, dental, prescription and life insurance
• Health Savings Account (HSA)
• Traditional and Roth 401(k) plans
• Employee Stock Ownership Plan (ESOP)
• Flexible spending accounts (FSA)
• Employee Assistance Plan
• 529 College Savings Plan
• Long-term and short-term disability insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance