Administrative Assistant I at Halff in Jacksonville, FL | Kablio
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Administrative Assistant I
Halff
Engineering and design firm specializing in infrastructure, environmental, and planning services.
Part‑time admin assistant supporting engineers with office tasks and client interaction.
5 days ago ago
Expert & Leadership (13+ years), Junior (1-3 years)
Part Time
Jacksonville, FL
Office Full-Time
Company Size
600 Employees
Service Specialisms
Broadband Services
Construction Services
Energy Services
Environmental Services
Federal Services
Flood Infrastructure Design Services
Geographic Info Systems
Geospatial Services
+16 more
Sector Specialisms
Infrastructure
Construction Services
Environmental Services
Surveying Services
Geospatial Services
3D Laser Scanning (3DLS) Services
Asset Management
Construction Management
+22 more
Role
Description
printer maintenance
fleet records
service requests
expense reporting
supplies ordering
event booking
Booking events, ordering food and setting up meetings
Greeting visitors
Printing/binding, scanning, proofing documents
Preparing/receiving deliveries
Maintaining fleet vehicle records
Working with Operations Manager to submit service requests
Restocking and ordering office/breakroom supplies
Preparing expense reports
Arranging and organizing office meetings, events, and travel arrangements
Answering the phone
Assist with day-to-day office needs:
Printer maintenance (call service, change out toner, etc.)
Requirements
microsoft office
accounting
numerical
admin
communication
proactive
Comfortable/accurate with numerical input
Ability to demonstrate a drive and initiate with a positive and professional approach
Experience working in an A/E firm is a plus, but not a requirement
Must be able to perform duties in a timely manner as required or assigned
1+ years of administrative background
Able to work independently and as part of a team
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable are a plus, but not requirements
Excellent oral/written communication skills and attention to detail
Benefits
Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)
Medical, dental, prescription and life insurance
Health Savings Account (HSA)
Traditional and Roth 401(k) plans
Employee Stock Ownership Plan (ESOP)
Flexible spending accounts (FSA)
Employee Assistance Plan
529 College Savings Plan
Long-term and short-term disability insurance
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
must pass a clear drug screen and background check prior to first day.
may be subject to random drug testing per federal regulations.
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Company
Overview
Since 1978
Year of Founding
The company was established in this year, marking its beginning.
Four Decades
Years of Experience
The company has accumulated significant experience over this time.
Top Ranked
Engineering Firm Ranking
The company consistently achieves high rankings in engineering.
Works on a diverse array of projects, including transportation infrastructure, water management, and environmental design.
Known for its comprehensive approach, combining engineering, environmental science, and planning expertise.
Notable projects include bridges, highways, water treatment plants, and urban development planning.
Team leverages advanced technologies and tools to provide innovative and cost-effective solutions.
Culture + Values
Servant Leadership ('Halff S.E.R.V.E.S.')
People First ('putting people first')
Authenticity ('The value of authenticity')
Ethics ('integral part of Halff culture…core values: people, autonomy, teamwork, integrity, and quality')
Teamwork
Integrity
Quality
Autonomy
Environment + Sustainability
60 MWac
Solar Farm Capacity
Designs utility-scale solar farms with comprehensive stormwater management and civil engineering.
Provide site design and permitting for solar, wind and battery energy storage systems
Multidisciplinary services ensure regulatory compliance and constructability in renewable energy projects
Environmental experts collaborate through entire project lifecycle for sustainable outcomes
Support NEPA documentation, remediation, natural and cultural resource protection in development projects
Inclusion & Diversity
Commit to developing, nurturing and sustaining a diverse and inclusive workplace
Employee Resource Groups provide safe spaces for development and culture support
Aim to attract and develop talent from all backgrounds via University Champions program and external partnerships
No mention of gender‑specific statistics found
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