Field Branch Admin

Description

• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
• Integrity and Trust: Foster honest, ethical relationships.
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Safety: Uphold the highest safety standards for all.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors. Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.
• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.

Requirements

• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)
• Experience in an Administrative Assistant or related training in an administrative function-5 years
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Experience supporting middle management and/or department - 3 years

Benefits

• Tuition Reimbursement - Eligible after 6 months of service.
• Fully vested 401k match, up to 7% of total eligible compensation.
• A wide range of development opportunities to boost your professional and leadership growth.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.

Training + Development

Interview process

Visa Sponsorship

Security clearance