Contract Coordinator

Description

• Researches term contracts and requests vendor quotes for materials and/or services requested by the assigned HCTRA section in accordance with Harris County Purchasing rules and procedures. Prepares and processes requisitions, addenda, and cancellations for submittal.
• Reviews, summarizes, prepares and disseminates HCTRA-related Commissioners Court agenda items as needed.
• Receives, monitors, and analyzes expenses. Verifies budget and PO balances and processes invoices for payment.
• Places orders, answers calls regarding purchase order balances and fund availability, assists with file creation, prepares correspondence, graphs, charts, and reports using various software.
• Coordinates, researches, analyzes, and assists with the formation of contract specifications and provides support to the vendors for assigned contracts and agreements.
• Performs special assignments, conducts research, and prepares reports and supporting documentation for special projects such as performing data analysis and creating spreadsheets and other supporting documentation of expense and usage fluctuations for several large vendor accounts; creating summaries and data tracking tools related to official disaster declarations.

Requirements

• Excellent organizational and strong problem solving skills in situations where only limited standardization exists.
• Minimum two (2) years experience in Accounts Payable.
• Ability to work independently with only general direction and utilizing established policies and objectives.
• Associates' degree in Business Administration/Finance/Accounting or related field from an accredited institution.
• Ability to maintain a professional attitude and interact well with all office personnel at all levels including other County Department personnel.
• Skills in excellent, above-average written and verbal communication.
• Ability and commitment to meet and track multiple deadlines and prioritize work.
• Strong personal computer skills, utilizing software such as Outlook, Word, and Excel in a Microsoft Windows environment.
• Ability to handle a variety of multiple tasks at one time in a very fast paced environment within timeline constraints.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel and purchasing.
• Strong clerical skills including knowledge of standard business and office machines and equipment..
• Ability to learn newly implemented software with proficiency and adapt to procedure changes with ease.
• However, the position frequently requires reaching, stooping, or bending.
• Ability to be dependable and maintain good attendance.
• Knowledge of office management services, functions, organizational structure, and operational policies and procedures for the department.
• Occasional light lifting, such as paper, files, or books (up to 20 pounds or an equivalent weight) may be required.
• Strong decision making skills where tasks require comparing alternative courses of action.
• Ability to handle confidential material with considerable tack and discretion.
• Prior work experience in a position that requires a high degree of self-directed organized work.

Benefits

• Typical work schedule is 40 hours, Monday through Friday.
• A normal office environment with acceptable lighting and climate control is provided.

Training + Development

Interview process

Visa Sponsorship

Security clearance