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Facilities Supervisor II (Small Office)
Worley
Manage office facilities, safety, admin and IT liaison for Billings office.
10d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Billings, MT
Office Full-Time
Company Size
49,700 Employees
Service Specialisms
Data‑centric project delivery
Project delivery
Asset performance
Specialist and technology solutions
Worley Consulting
Engineering and Design Services
Strategic Planning and Financial Analysis Services
Strategic Investment Decision Support Services
Sector Specialisms
Industrial
Energy
Chemicals
Resources
Infrastructure
Water Resources
Utilities
Government
Role
What you would be doing
facility inspections
budget management
it coordination
safety compliance
equipment maintenance
vendor management
- Inspect building cleaning and communicate with cleaning company.
- Work with the local Operations/Portfolio Director to manage the staffing forecasts against available space. Support Hot Desk initiative and train new staff to use the system/app, as needed. Monitor hot desk locations for furniture, monitors, etc.
- Coordinate social functions (potlucks, holiday gathering, etc.). This includes development of budgets for approval, as applicable. Submit expense reports, as necessary.
- Ensure that floor plans are updated.
- Ensure furniture meets needs of staff and is maintained and ergonomic, hang white boards, etc.
- Assist in the development and implementation of strategies to keep building safe (includes AED and fire extinguisher inspections, setting up first aid/ CPR safety training for office emergency response leads, etc.).
- Manage employee drug and alcohol screening and background checks.
- Identify any facilities issues highlighted requiring further investigation. Develop for approval and / or manage the expenditure of maintenance projects within budget.
- Maintain laser scanning equipment by supporting team’s direction for annual calibration, maintenance, shipping to project locations, etc.
- Support team travel arrangements, if needed.
- Review and enter all invoices via ticket to Accounts Payable in a timely manner.
- Keep Office Playbook updated with important employee information.
- Perform and document bi-monthly inspections.
- Upon identification of Billings connectivity/ server issues, expedite submission of ticket and notification of IT support. Monitor status. Act as onsite conduit to help desk/ IT. Communicate with Billings office with updates.
- Maintain company cars.
- Receive computers to Billings office for new hires. Help support set-up of monitors and basic equipment.
- Work with IT on stockroom/server room audits. Act as the coordinator to provide office access with 3rd party IT support when Worley assigns.
- Organize and place orders for any needed office/ bathroom supplies, break room snacks, kitchen supplies, etc.
- Maintain office and responsibilities in the most cost-efficient manner. Review the current budget and provide recommendations to local Operations/Portfolio Director and USW Facilities Manager, as applicable, on any optimizations, potential for energy savings, etc.
- Provide appropriate planning solutions to senior management for future office requirements / moves.
- Compile annual Excel facilities budget for Billings and Bismarck offices. Coordinate with US West Facilities Manager. Control and report on monthly facilities and supplier expenditure.
- Assist with coordination of telephones; communications; conference room IT equipment; photocopiers, etc.
- Facilitate IT tickets (input into Worley system) to assist team members. Escalate to key Worley IT staff, if needed.
- Maintain employee safety/ badge qualifications statuses per client site. Monitor this and notify employee when expirations are approaching in case updates are desired by team.
- continuously improve Worley health, safety and environmental performance.
- Maintain safety gear and supplies to support team members’ trips to client sites.
- Assist employees with timecard issues.
- Manage FedEx shipments and mail for office.
- Schedule and conduct office fire drills.
- Liaise with local team members on an ongoing basis to ensure that all building maintenance issues are being reported and resolved in a timely manner. Coordinate any items needing attention with property owner and his preferred local contractors and supervise work is completed satisfactorily. Act as primary communicator with property owner and build key relationship.
- Work with internal Worley parties to ensure utility usage data is shared for the facilities.
- Maintain spreadsheet of client site access/ badging requirements.
- Negotiates successful outcomes that achieve the required objectives and have the support and acceptance of all parties.
- Work with the R3 coordinator and Operations/Portfolio Director to ensure all location emergency provisions/ procedures are in place.
- Assist employees with basic computer issues and support interim needs, where able, based upon what Billings office has in inventory (headset, charger, etc.).
- Assign training in required client and 3rd party systems as needed. Update credentials in client systems for badging requests.
- Manage building security system. Identify any possible security issues and provide recommendations for improvement.
- Effectively manages and resolves the conflict between individuals and/or groups.
- Design, order, and manage yearly holiday cards for clients. List is coordinated with portfolio managers.
- Purchase and coordinate sympathy cards and arrangements.
- Request Certificates of Insurance (COI) from Worley contact for Billings and Bismarck clients.
- Coordinate miscellaneous orders for lunches, catering, etc. for team/ client lunches. Submit expense reports.
What you bring
ms office
hs diploma
facilities management
leadership
decision making
change management
- Understands how the business delivers value to shareholders, what drives profitability and what increases growth.
- Strong senses of initiative, accountability, judgment.
- Strong sense of confidentiality desired.
- Excellent people management skills such as leadership, team, interpersonal, coaching, mentoring and supervisory skills. Must be able to build, motivate, develop and manage an effective team.
- Able to make difficult decisions and lead and manage others in changing business conditions.
- HS Diploma or equivalent GED.
- A multi-tasker who enjoys variety and wearing multiple hats! Excellent planning, organizational and communication skills, and confidence in dealing with all levels in organization to support small Worley office.
- Effective relationship building skills. A person who likes to interact with Worley teams (locally, Bismarck, and via Teams), property owner, contractors, IT support, etc. to find solutions and optimize support to Operations team.
- Understands Worley Vision, Purpose & Values, translates it into team goals and objectives, and gains team commitment to achieving those goals and objectives.
- Previous experience in the same or similar role, including experience in office/ facilities management position.
- Highly competent in MS Office Suite.
- Efficient and able to multi-task and proactively manage change.
- Excellent management skills including the ability to plan, set goals; and manage time, priorities, resources, accountabilities, schedules and cost.
- Have aptitude to cross-train in document control, if opportunity presents.
- personal well-being.
- healthy, safe, and professional workplaces and activities; and
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- background checks are required for all candidates who accept an offer.
Company
Overview
1971-founded
Year Established
Company was founded in 1971 as an Australian engineering consultancy.
2002-listed
Public Listing Year
Listed on the ASX, expanding its global presence.
1B+ AUD
Annual Revenue
Generates over A$11.6 billion in annual revenue.
45 Countries
Global Presence
Operates across 45 countries worldwide.
- Expanding globally through steady growth and acquisition.
- Broadened reach in Canada, China, the U.S., and beyond.
- Merged with Parsons E&C in 2004.
- Delivers full-lifecycle services from concept to decommissioning.
- Partners on major global projects across energy, chemicals, resources, and power.
- Innovates in low-carbon energy and carbon capture.
- Large-scale direct air capture engineering in the U.S.
- Unified subsidiaries under single identity in 2023, reinforcing integrated engineering model.
- Safety: We prioritize the safety and well-being of our people and communities.
- Integrity: We act with honesty, transparency, and responsibility.
- Innovation: We foster a culture of creativity, curiosity, and continuous improvement.
- Collaboration: We work together with our clients, partners, and each other to achieve success.
- Sustainability: We create lasting value through responsible actions for the environment and society.
2050
Net-Zero Target
Commitment to achieving net-zero emissions by a specific year.
- Committed to reducing operational carbon footprint and aiding clients in transitioning to net-zero.
- Committed to the sustainable delivery of energy, chemicals, and resources projects.
- Integrating sustainability into core services with renewable energy and green technologies.
30% by 2025
Target Female Leadership
Aim to achieve 30% female representation in leadership roles by 2025.
23% in 2022
Female Leadership Global
Currently, 23% of global leadership positions are held by women.
- Values a diverse and inclusive workplace, with a focus on attracting, retaining, and developing diverse talent.
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