Coordinator-Division Office
Energy Transfer
Provides administrative, financial, and vendor support for division operations.
24 days ago ago
Junior (1-3 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Lake Charles, LA
Office Full-Time
Company Size
16,248 Employees
Service Specialisms
Pipeline Transportation
Midstream Energy Services
Natural Gas Transportation
Crude Oil Transportation
NGL Transportation
Storage Services
Processing Services
Refining
Sector Specialisms
Natural Gas Transportation
Crude Oil Transportation
Natural Gas Liquids (NGL) Transportation
Refined Products Transportation
Pipeline Storage
Terminaling
Midstream Energy Infrastructure
Intrastate and Interstate Transportation
Role
What you would be doing
sap invoicing
apttus verification
concur expenses
vendor management
treasury lockbox
fleet updates
- Create reclassifications and submit them for approval as needed.
- Utilize SAP program to process capital and O&M invoices and credit memos. Duties include:
- Create Fed-ex shipments as needed.
- Verify invoices against contracts (via Apttus) to comply with terms and rates.
- Attend training on relevant software and programs, such as Excel, PowerPoint, Apttus, Concur, and other new tools introduced by the company.
- Create payment for Division request for donations, annual satellite phone service, LADEQ and Tier II related expenses.
- Support employees through timesheet entry process and familiarize them with pay codes and company policies utilizing the ADP system.
- Verifying the correct vendor number and/or alternate payee number has been selected in Apttus.
- Review, code, and submit invoices into the SAP Accounts Payable system ensuring that all charges are accurately allocated to the correct asset. If an invoice is improperly coded, a Journal Entry will be required to make corrections, following a review and confirmation with Financial Analyst.
- Create and reconcile monthly expense reports for Division staff, capturing employees' monthly credit card (Pcard) expenses in Concur.
- Determining if an invoice has a work offer number and, if so, forwarding it to Apttus for processing.
- Assist Division Administrative Assistant and Budget Analyst as needed.
- Assist division personnel, corporate personnel, and vendors with various invoice and Apttus inquiries and requests which includes payment status inquiries, and Apttus timesheet\milestone inquires.
- Once the invoice is approved, verify that invoice posted for payment to be released.
- Assist with and monitor Fleet data and work with our Fleet Department to update drivers, update vehicle registrations, insurance cards, and submit for disposals of company vehicles.
- Process all incoming vendor checks by entering them into the Treasury, Cash Management, Lockbox Check Log on the company intranet, preparing memo, backup paperwork and mailing them to the lockbox located in Irving, TX.
- Determining if an invoice is on a purchase order and, if so, forwarding to the purchasing group to process.
- Process retainage release invoices by preparing reconciliation report verifying the amount of a vendor's invoice matches the amount of retainage that was initially withheld, obtain contractor's completion affidavit from project manager and prepare required documentation to process retainage release invoices.
- Verifying invoice amount and/or tax is correct and adding pertinent information.
- Processing invoices includes:
- Participate in the Division safety program.
- Contact vendors to resolve billing discrepancies and ensure accurate submittal of invoices.
- Work with Business Partners and vendors to ensure the required documentation is obtained and supplied to business partners.
- Verify coding and required documentation is attached.
- Initiate new customer and vendor request in Cherryworks for vendors to be added to SAP or Apttus.
What you bring
high school
sap
apttus
microsoft office
2+ years
communication
- High school diploma or equivalent
- Experience in the energy (Natural Gas/NGL/Oil/LNG) industry is a plus
- Ability to handle multiple tasks and prioritize responsibilities.
- Sr Coordinator level requires 2+ years of relevant experience and a high school diploma or equivalent
- Familiarity with SAP, Apttus, and other project management tools is a plus.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- 0-2 years practical experience as an administrative support professional in a fast-paced work environment
- Strong organizational and effective written and verbal communication skills.
- Associate or bachelor's degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field is preferred.
- Occasional visits to locations which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment.
- Normal office working conditions.
- Occasional travel, including overnight stays, may be required due to administrative support requirements of other locations within the division.
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
125,000 miles
Pipeline Network
The company owns or operates an extensive network of pipelines crisscrossing the U.S., facilitating the transport of various energy products.
$83 billion
Annual Revenue
In 2023, the company achieved robust financial performance with multibillion-dollar revenues.
$5 billion
2025 Capital Expenditure Plan
The company has allocated significant resources for growth through a strategic capital expenditure plan.
42-inch
Pipeline Diameter
The company operates one of the largest gas pipelines in Texas, showcasing its capacity for major energy infrastructure.
- Growth has been fuelled by bold acquisitions—Sunoco, Southern Union, Regency, Williams, SemGroup, Crestwood—each adding new pipeline systems, storage, or marketing reach.
- Projects range from the first Dakota Access crude conduit to the Lake Charles LNG export terminal and AI-data center gas supply agreement.
- Specialisms span natural gas midstream, interstate/intrastate transport, NGL fractionation, crude/refined-product terminals and LNG operations.
- Unusual fact: beyond pipelines, it even struck a deal to power AI-focused data centers via its Oasis Pipeline, showcasing a creative pivot into tech-energy synergy.
- Integrity: Strong enforcement of integrity and compliance standards across the organization
- Community: A culture of openness, transparency and continuous improvement
- Excellence: Strive to be best in class in EH&S and compliance performance
- Responsibility: Committed to protecting the environment and conserving natural resources
- We believe in doing what’s right. We strive for honesty and respect in all that we do
- We believe in a culture of honesty, trust and respect. Our people are our most valued resource
20% Renewable Energy
Energy Procurement
Approximately 20% of electrical energy purchased daily is from renewable sources like wind and solar.
~4,000 kW/day
Solar Energy Generation
Installed ~18,000 solar panels at metering stations, generating enough power for ~127 homes daily.
789,908 tons COâ‚‚
Emission Reduction
Dual-Drive compressor technology reduced COâ‚‚ emissions in Texas by ~789,908 tons in 2023.
15% GHG Reduction
Year-over-Year Emissions
Reduced greenhouse gas emissions by 15% from 2022 to 2023.
- Installed thermal oxidizers at processing plants to reduce methane and VOC emissions by 98–99%
- Use ~12,000 low-emission pneumatic devices, preventing ~71 tons (2.9 M scf) of methane emissions daily
- Sequestered ~69,400 metric tons COâ‚‚ via carbon capture in 2023
- Partnered conservation projects sequestered ~368 metric tons COâ‚‚e in 2023
- Joined Environmental Partnership to reduce emissions and support solar powering of cryogenic plants and compressor stations
- Member of Environmental Partnership, API Environmental Partnership, Pipeline Research Council International for emissions reduction best practices
- Zero-incident culture goal with tracking via Performance Assurance Program and real-time EHS incident tracking
- Reported net reduction of ~765,000 tons of Scope 1 COâ‚‚ emissions via Dual-Drive compressors in 2021
- Invested US $150 million in environmental initiatives (2024)
- No stated net-zero target by date
3.8-3.9/5
D&I Employee Rating
Average diversity and inclusion rating based on feedback from ~263 employees on Glassdoor.
Gender Ratings
D&I Ratings by Gender
Women: 3.7/5 based on 33 responses; Men: 3.9/5 based on 90 responses on Glassdoor.
Top 5% Rank
Diversity Ranking on Comparably
The company scores in the top 5% for gender and diversity ratings among firms with over 10,000 employees on Comparably.
15,000+ Organizations
Job Promotions
Promotes job opportunities to over 15,000 diversity-focused organizations across the U.S.
- All leaders receive mandatory diversity & inclusion training.
- No gender‑representation % disclosed publicly.
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