Project/Service Coordinator

Description

• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Assists in the change order process and submittal and communicates status
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Controls production log for the location and leads production meetings
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides AR & AP support and monthly invoicing review
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Process customer PO’s as directed ensuring alignment of scope expectations
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Performs and/or supports project resource planning and scheduling as needed
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)

Requirements

• Experience with conflict management, risk management and change management
• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
• Experience in project management and/or operations management, or related industry experience
• Knowledge of both theoretical and practical aspects of project management
• Experience in Project coordination, b udget/accounting coordination, f inancial management, tracking & analysis, a nalysis and application of operational reports
• Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data
• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR Associates degree; minimum of 4 years of experience OR High school diploma; minimum of 6 years of experience
• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance