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Office Manager
Hsb | Uk And Ireland
Part‑time office manager overseeing operations, budget, compliance & executive support.
11d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Reading, England, United Kingdom
Office Full-Time
Company Size
4,000 Employees
Service Specialisms
Engineering Insurance
Risk Management
Loss Prevention
Surveying Services
Engineering Services
Technical Advisory
Property and Casualty Insurance
Cyber Risk Insurance
Sector Specialisms
Construction
Engineering
Technology
Industrial
Energy
Infrastructure
Buildings
Residential
Role
What you would be doing
facilities management
budget management
compliance oversight
electronic signatures
board coordination
risk assessment
- Ensure office space is prepared and available for new hires and maintain up to date seating plan
- Manage queries for office services and supplies
- Ensure Companies House records are up to date
- Manage office and business insurance policy including annual renewal & updates
- Arrange Board Meetings and keep minutes
- Ensure compliance with company policies, General Data Protection Regulations (GDPR), health & safety standards, and workplace regulations
- Maintain UK team calendar
- Maintain office procedures, systems, and documentation
- Maintain Office Budget
- Effectively and efficiently navigate workflows and processes to accomplish work
- Carry out regular risk assessments, fire safety, and first aid checks
- Coordinate internal meetings, events, and office communication
- Assist with travel arrangements
- Assist Accounting in reconciliations end-of-year financial processes
- Maintain confidential and proper handling of sensitive employee and client information
- Delivery of high-quality work product using Solomon documentation standards as appropriate
- Main point of contact for landlord, building management, service providers and utilities
- Provide support to UK team regarding Visa and Passport renewals, Letter of Intent documentations, and other travel documentations as needed
- Support budget planning, cost control, and expense management for office and social committee budgets
- Keep health & safety documents up to date
- Oversee daily office operations, including office facilities, courier and taxi services, equipment maintenance, access card assignment, workspace and parking permits
- Administer electronic signatures and approvals for SAL audit accounts
What you bring
sms
5+ years
bachelor's
microsoft office
people skills
a-levels
- SMS immigration system – sponsors license
- Meticulous attention to detail, reviewing work for quality, with a commitment to delivering accurate and high-quality work within specified deadline
- 5+ years of experience as an office manager supporting a location, facilities, and/or executive/leadership
- Bachelor’s degree
- Excellent people skills with the ability to successfully collaborate in a global, multi-disciplinary, diverse, matrixed, and dynamic team environment
- Excellent interpersonal and communication skills including excellent verbal, written, listening, and presentation skills
- Prior experience working within a professional office setting
- Ability to hold self and others accountable, following through on commitments, meeting deadlines, taking ownership and responsibility for decisions
- Strong independent work ethic while also making a positive contribution to an existing, highly collaborative work environment
- A-levels or equivalent
- Proficient in Microsoft® Office products such as Word®, Excel®, and PowerPoint®
- Proven track record of continuous improvement and creating new and better ways for the organization to be successful
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- a leading provider of engineering insurance and risk management services.
- has a strong presence in sectors like industrial, energy, marine, transport, and utilities.
- known for its expertise in risk mitigation, offers tailored solutions for complex engineering challenges.
- comprehensive approach includes technical assessments, engineering inspection, and specialized insurance coverage.
- works with various industries to manage risks associated with machinery breakdown, equipment, and operational efficiency.
- with a deep understanding of engineering, delivers exceptional service to clients across the UK and Ireland.
- focus on innovation and customer-centric solutions makes it a trusted partner for major infrastructure projects.
- Customer commitment
- Integrity
- Excellence
- Innovation
- Teamwork
Net Zero by 2050
Climate Commitment
Aiming to achieve carbon neutrality by 2050 through strategic energy efficiency and emission reduction strategies.
- Striving to reduce the carbon footprint through energy efficiency and responsible business practices
- Ongoing assessment and reduction of environmental impacts across operations
- Inclusive recruitment strategies
- Gender balance focus with ongoing evaluation of gender representation in leadership roles
- Regular employee engagement surveys to track progress
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