Parts Coordinator
National Equipment & Service
Coordinate parts procurement, inventory, and logistics for field service operations.
16 days ago ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Irvine, CA
Onsite
Company Size
51 Employees
Service Specialisms
Installation
Repairs
Proactive Maintenance
Dock Levelers
Sectional Doors
Sheet Doors
Slat Doors
Cal Doors
Sector Specialisms
Commercial
Industrial
Institutional
Facility Equipment
Waste and Recycling
Distribution Centers
Warehousing
Shopping Malls
Role
What you would be doing
parts pricing
delivery coordination
vendor management
inventory tracking
po processing
emergency procurement
- Assist the Account Management team with parts pricing for customer estimates
- Receive, inspect, and process incoming deliveries while maintaining quality standards
- Coordinate parts delivery to job sites and technician locations
- Update parts pricing and availability in FSM to ensure accurate job costing
- Build and maintain strategic vendor relationships to secure competitive pricing and reliable supply chains
- Assist with warehouse organization and inventory accuracy to support efficient operations
- Research and qualify new suppliers to expand our parts sourcing capabilities
- Negotiate pricing agreements and payment terms to optimize cost structure
- Support emergency parts procurement for same-day service commitments
- Maintain organized parts storage systems to enable quick retrieval and distribution
- Participate in team meetings and contribute to process improvement initiatives
- Coordinate with Billing Specialist on parts cost allocation and job profitability analysis
- Support cycle counting and inventory reconciliation processes
- Manage parts allocation and distribution to ensure technicians have required materials for scheduled jobs
- Track special orders and communicate delivery timelines to Project Coordinator and field teams
- Process purchase orders through integrated systems to maintain financial accuracy
- Monitor market conditions and supplier performance to ensure best-value procurement
- Coordinate rental equipment logistics for complex installations and emergency repairs
- Support field technicians with parts identification and sourcing for complex repairs
- Support inventory tracking and reporting through system integration
- Provide backup support for Project Coordinators during high-volume periods
- Coordinate with the team on vendor consolidation opportunities and volume discount negotiations
- Process purchase orders and coordinate delivery schedules to meet field service requirements
What you bring
vendor management
erp
microsoft office
driver's license
procurement
strategic sourcing
- Safety First: Understanding of industrial safety requirements and equipment specifications
- Growth Mindset: Willingness to learn new products, systems, and industry knowledge
- Unwavering Integrity: Honest communication about pricing, timelines, and supplier capabilities
- Experience with vendor management and supplier relationship development
- Scaling Up methodology training and leadership development
- Basic understanding of commercial construction and industrial equipment preferred
- 2+ years procurement, parts coordination, or inventory management experience preferred
- Ability to learn our field service management platform
- Cross-training in project coordination and field operations management
- Familiarity with construction, industrial, or service industry parts sourcing
- Strong attention to detail with excellent organizational capabilities
- Proficiency with inventory management software and ERP systems
- Valid driver's license and reliable transportation
- Proficiency with Microsoft Office suite and Google Workspace
- Vendor management and strategic sourcing skill development
- Excellent written and verbal communication skills in English (Spanish a plus)
- Exposure to system optimizations and business process improvement
- Potential advancement to senior coordination roles as company scales
- Performance-based growth opportunities
- Weekly payroll
- Clear advancement pathways aligned with company growth
- Supplemental insurance options: Accident, Cancer, Critical Illness, Short-Term Disability, Life
- Medical/Dental/Vision insurance (company contributes 50%)
- Mentorship and coaching from experienced team members
- 401(k) retirement plan
- Base salary commensurate with experience
- Paid time off: 2 weeks vacation, 7 paid holidays, 5 sick days
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Interview process
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Security clearanceInformation not given or found
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Company
Overview
- Founded with a mission to offer quality equipment rental and service solutions across diverse industries.
- Specializes in providing equipment for large-scale projects, from industrial manufacturing to civil engineering.
- Supports critical sectors like energy, infrastructure, and commercial construction with state-of-the-art equipment.
- Known for its reliable equipment fleet and quick response time, ensuring projects are completed on time and within budget.
- Focuses on heavy civil projects, delivering solutions for road construction, large infrastructure, and utility installations.
- Operates a robust service network to maintain equipment and minimize downtime, ensuring maximum efficiency for clients.
- Has a long track record of successful projects with both small and large scale operations, establishing it as a trusted partner.
- We are focused on maintaining the highest standards of quality and integrity in all our work.
- Exceptional service and customer satisfaction are at the heart of everything we do.
- Collaboration and teamwork are essential to achieving our goals and delivering value.
- We continuously seek opportunities to innovate and improve our offerings.
- We are committed to being accountable for our actions and upholding high standards.
2050
Net-Zero Goal
Aim to achieve net-zero emissions by the year 2050 across fleet and facilities.
- Committed to reducing environmental impact through continuous improvements and innovation in operations.
- Invest in energy-efficient technologies, eco-friendly equipment, and sustainable practices to minimize environmental footprint.
- Prioritize waste reduction and recycling in all stages of operations to contribute to a circular economy.
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