Contract Support / Maintenance Planner
Cbre
Coordinate maintenance contracts, paperwork, and financial processes for FM team.
18 days ago ago
Expert & Leadership (13+ years), Intermediate (4-7 years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Dorking, England, United Kingdom
Onsite
Company Size
115,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
cbre systems
e-logbook
work order
monthly billing
statutory compliance
purchase orders
- Be the champion and responsible person for the financial delivery of the FM Team functions through the dedicated CBRE systems.
- Contract Management – Working with the FM Team, ensuring all documentation is kept up to date on the E-Logbook system.
- Contractor Management – Managing and owning the subcontractor 52-week maintenance plan while booking in sub-contractor services; chasing service reports and associated documentation to manage the full process from inception to completion.
- Paperwork Management – Liaise with sub-contractors and wider FM team to ensure all paperwork is received and verified to support internal record keeping.
- To ensure statutory compliance amongst the Maintenance team functions.
- Complete monthly billing including SOX checklists and contractual financial reporting as required by the finance and FM teams.
- Ensuring FM Team are receipting goods received and works completed in a timely manner.
- To be responsible and own the work order management process including Reactive / PPMs for the site FM Team and sub-contractors to ensure works are undertaken in a timely manner in-line with contract SLA’s and KPI’s as well as effective remedial work management.
- Providing additional support to the FM team with raising Purchase Orders, liaising with contractors and suppliers in a professional and timely manner.
- To maintain continuous working relationship and communication with the M&E team.
What you bring
excel
oracle
communication
teamwork
integrity
proactive
- Have good understanding in the use of Outlook, Word, Excel, and PowerPoint. Excel skills to include basic functions, V-lookups, etc.
- Integrity & Trust – Be able to demonstrate the CBRE Rise Values – Respect, Integrity, Service & Excellence.
- Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities
- Good communication and interpersonal skills and the ability to work well within a team environment.
- Effective communication with all levels of internal teams and external customers.
- Dependable, proactive and reliable at all times and have a ‘can-do’ attitude.
- Experience of using Oracle, Service Insight, E-logbooks.
- Experience of a similar customer facing role in a medium-sized business.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1906
Year Established
Operates as the world’s largest commercial real estate services firm with a long-standing history.
100+ Countries
Global Presence
Maintains a strong presence across continents, offering market-leading research and analytics.
- Specializes in property leasing, investment management, and advisory services across global markets.
- Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors.
- Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks.
- Known for its innovative use of technology and data to drive real estate decisions.
- Operates across various sectors, with significant expertise in healthcare, retail, and logistics.
- Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.
- Respect – We act with consideration for others’ ideas and share information openly to inspire trust and encourage collaboration.
- Integrity – No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for.
- Service – We approach our clients’ challenges with enthusiasm and diligence, building long‑term relationships by connecting the right people, capital and opportunities.
- Excellence – We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
97% from Properties
Emission Sources
Ninety-seven percent of emissions stem from managing and developing properties for clients.
50% Reduction
Scope 1 and 2 Emissions
Aiming to cut Scope 1 and 2 emissions by 50% by 2030.
100% Renewable
Corporate Energy
Switching to 100% renewable energy by 2025 and 100% electric vehicles by 2035.
68% Cut
Corporate Emissions
Recognized by Forbes as a U.S. Net-Zero Leader with significant emission reductions.
- Committed to Net Zero greenhouse gas emissions across its value chain by 2040.
- Targets validated by the Science Based Targets initiative (SBTi), aligned with limiting warming to 1.5 °C.
26,000 members
EBRG Membership
The company supports a culture of belonging and respect through 26,000 employees across 22 Employee Business Resource Groups (EBRGs).
- Maintain zero tolerance for discrimination in any form; insist on a workplace where everyone is treated fairly and with respect.
- Foster a culture where every employee feels they belong, are heard and valued—creating a more engaged and productive workforce.
- Aspire to be diverse across all dimensions to build stronger teams and better outcomes through varied perspectives, backgrounds and life experiences.
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