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Business Support Co-Ordinator
Xodus
Provide admin support to VP and leadership, manage tools, timesheets, procurement, and project docs.
9d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Aberdeen, Scotland, United Kingdom
Office Full-Time
Company Size
600 Employees
Service Specialisms
Environmental consultancy
Air quality
Ecological/wildlife services
Impact assessment
Environmental risk & due diligence
Environmental management & compliance
Environmental noise & vibration
Sustainability strategy & ESG
Sector Specialisms
Offshore Wind
Oil & Gas
CCUS (Carbon Capture, Utilization and Storage)
Interconnectors & Cables
Hydrogen
Marine Energy
Role
What you would be doing
timesheet reporting
purchase orders
sharepoint administration
supplier registration
project coordination
meeting support
- Conducting weekly timesheet reports and supporting associated timesheet queries as necessary
- Co-ordinating purchase request forms, purchase orders and raising invoices to ensure smooth and timely business operations
- Business Development & Sales. Support the administration and co-ordination of supplier registration activities as well as assisting with the preparation of proposal and tender submissions
- Administering and maintaining business collaboration and reporting tools such as SharePoint, Teams and other Microsoft applications
- Projects. Support the administration and co-ordination of project requirements as required. T
- Structuring and maintaining filing structures to support the various business activities
- Business Administration. Updating and maintaining business administrative requirements in accordance with our management system requirements, including:
- Liaising with business support functions as required to support business operations
- Team Support. Support the Vice President and broader leadership team with various administrative tasks as required including preparation and organisation of assigned meetings (including taking minutes and tracking actions)
What you bring
time management
communication
document control
microsoft office
sharepoint
teamwork
- Good time management skills, being able to prioritise, plan, and manage own workload
- Experience of working in a project driven environment and be familiar budgets & invoicing.
- Knowledge of document control process and systems.
- Excellent communication skills, both written and verbal
- High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint.
- Demonstrable experience in a similar role or able to clearly demonstrate transferable skills
- A can do attitude and willingness to work with a team at all levels.
- We offer a Company pension scheme to allow you to save for your future
- We have enhanced parental and shared parental leave pay policies available from day one of employment
- We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme and Life Insurance
- We are a diverse, inclusive, respectful and welcoming place to work
- We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home
- It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a vision to deliver innovative engineering solutions, Xodus has become a leader in energy and infrastructure consulting.
- With a diverse portfolio spanning energy, marine, and infrastructure sectors, Xodus brings expert technical knowledge to every project.
- They specialize in delivering cutting-edge solutions for complex projects, with a focus on sustainability and technological advancements.
- Their projects range from offshore oil and gas installations to large-scale renewable energy projects, showcasing versatility and expertise.
- Known for providing end-to-end services, from concept design to operational support, Xodus ensures clients achieve optimal outcomes.
- Xodus consistently remains at the forefront of sector trends, pioneering new technologies and solutions to address global challenges.
- With a global footprint, the company supports clients across various regions, ensuring localized expertise and global reach.
3 Core Values
Core Values
The company is guided by its three core values: Trust, Responsibility, and Excellence.
- Champion responsibility across everything we do and promote others to do the same
- Embed responsibility in all its forms across the business
- Work on energy projects that are economically, technically, environmentally, socially and ethically sustainable
- Invest in people and provide the framework to support mental health and physical wellbeing, engagement, training, work‑life balance
- Actively promote diversity and inclusion
- We unite our unique and diverse people to share knowledge, innovate and inspire change
344 tCO₂e
Offset Scope 3 Emissions
The company offset 344 metric tons of carbon dioxide equivalent (tCO₂e) in Scope 3 emissions in 2021.
100% Renewables
Office Energy Source
All office energy is sourced from renewable resources, demonstrating a commitment to clean energy.
1.7M tCO₂
Carbon Capture
Supporting a project to capture and store approximately 1.7 million metric tons of CO₂ annually.
- ISO 14001-certified integrated HSE Management System with focus on continuous improvement
- Maintain zero Scope 1 emissions
- Drive measurable Scope 3 emission reduction annually until achieving net zero, offsetting material Scope 3 until that point
- Joined OGCI “Aiming for Zero” methane emissions initiative, targeting near‑zero methane from oil & gas assets by 2030
- Commit to embedding carbon reduction in vendor chain process by end 2023
- Acquired Daymark Energy Advisors to expand power networks capabilities in energy transition, including battery storage, onshore wind and solar
Since 2021
Diversity & Inclusion Leadership
A dedicated diversity and inclusion transformation manager has been appointed to drive organizational change and foster inclusive workplace practices.
Since 2019
UN Global Compact Participant
Active participant in the UN Global Compact, committed to advancing gender equality and sustainable development goals.
4 Years
Consistent UN Reporting
Regularly submits Communications on Progress reports to the UN Global Compact, ensuring transparency and accountability in inclusion efforts.
- Established employee resource groups (ERGs) for people and gender topics
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