Procurement/Special Projects Coordinator

Description

The role supports the HVAC service groups by reviewing all service orders to ensure visits, materials, and miscellaneous charges are complete before handoff to Billing. Responsibilities include obtaining parts pricing, ordering materials, assisting District Service Managers and Service Technicians with quotes, and processing uniform and tool requests in accordance with company policy.

• Review service orders in COINS ERP+ before billing handoff.
• Communicate with Service Technicians and DSMs to obtain missing information.
• Contact suppliers and subcontractors to obtain pricing and place orders.
• Create and dispatch purchase orders using COINS ERP+.
• Assist in preparing customer repair quotes.
• Review and process uniform and tool purchase requests after manager approval.
• Maintain a positive, win‑win mindset with customers and teammates.
• Write clear, concise email correspondence.

Requirements

A high school diploma or GED is required; HVAC industry experience is a plus. Candidates must possess strong communication, interpersonal and organizational skills. The position involves frequent sitting, computer and telephone use, occasional standing, walking and lifting up to 10 lb, and requires normal close‑vision abilities.

• Deliver strong verbal and written communication with professional telephone etiquette.
• Proficient in MS Excel, Word, and Outlook.

Benefits

• Medical, dental, and vision coverage.
• Health savings and flexible spending accounts.
• Life insurance and disability coverage.
• 401(k) Savings Plan.
• College Coach tuition assistance.
• Employee assistance program.

Training + Development

Interview process

Visa Sponsorship

Security clearance