Project Administrator - Healthcare Construction

Description

• Create, distribute, and manage all required paperwork including contracts, subcontracts, project setup, certificates of insurance, purchase orders, meeting minutes, memos, etc.
• Participate in the closeout process. This participation may range from follow-up with subcontractors/suppliers to managing the closeout process, depending on the project.
• Print, plot, and order reprographics.
• Provide research, follow-up, data entry, budget revisions, etc. for the PM as requested. This can occur in the marketing phase, bidding process, construction phase, or closeout phase.
• Work with Receptionist to maintain adequate office supplies.
• Provide front desk coverage for Receptionist’s breaks and additional coverage as needed.
• Maintain the common areas and kitchens, ensure beverages are available and supplies are kept well stocked.
• Perform miscellaneous errands as requested by Project Staff and as approved by the Project Administration Manager.

Requirements

• High school diploma or equivalent.
• Has excellent written and verbal communication skills.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Knowledge of basic work methods, techniques and systems used by Abbott Construction preferred.
• One to two years post high school administrative assistant training preferred.
• Has at least 2 years’ experience in secretarial or administrative work.
• Has the ability to accomplish routine tasks.
• Previous experience working in an administrative role in a construction company preferred.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Types a minimum of 50 wpm.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance