Create, distribute, and manage all required paperwork including contracts, subcontracts, project setup, certificates of insurance, purchase orders, meeting minutes, memos, etc.
Participate in the closeout process. This participation may range from follow-up with subcontractors/suppliers to managing the closeout process, depending on the project.
Print, plot, and order reprographics.
Provide research, follow-up, data entry, budget revisions, etc. for the PM as requested. This can occur in the marketing phase, bidding process, construction phase, or closeout phase.
Work with Receptionist to maintain adequate office supplies.
Provide front desk coverage for Receptionist’s breaks and additional coverage as needed.
Maintain the common areas and kitchens, ensure beverages are available and supplies are kept well stocked.
Perform miscellaneous errands as requested by Project Staff and as approved by the Project Administration Manager.
Requirements
high school
microsoft office
admin experience
typing
communication
construction
High school diploma or equivalent.
Has excellent written and verbal communication skills.
Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
Knowledge of basic work methods, techniques and systems used by Abbott Construction preferred.
One to two years post high school administrative assistant training preferred.
Has at least 2 years’ experience in secretarial or administrative work.
Has the ability to accomplish routine tasks.
Previous experience working in an administrative role in a construction company preferred.
Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
Types a minimum of 50 wpm.
Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
$9–11B Volume
Annual Construction
Annual construction volume of $9 to $11 billion.
$2.5B Capacity
Bonding Strength
Backing project execution with $2.5 billion in bonding capacity.
#4 in ENR
Top Contractor Ranking
Ranked #4 among the Top 400 Contractors by ENR.
#43 in Forbes
Top Private Company
Ranked #43 in Forbes America’s Top Private Companies.
Operates across the US, Canada, UK and Ireland under brands like Structure Tone, Pavarini, LF Driscoll, Ajax and more.
Delivers complete services from site evaluation, design review and virtual construction to interior fit‑outs and new builds.
Expertise spans sectors including commercial, healthcare, education, cultural, corporate, technology, life sciences, mission critical, sports, hospitality and more.
Known for integrating virtual design & construction tools to streamline costs and schedules.
An employee‑owned model fuels investment in people, processes and advanced construction technologies.
Typical projects range from complex healthcare facilities to cutting‑edge corporate offices, mission‑critical sites and cultural institutions.
Standout fact: its hybrid of regional specialists empowers tailored local execution backed by global resources.
Culture + Values
Family of elite builders operating collaboratively across local experts and a global network
Personalized service from local experts alongside the strength and support of a global network
Commitment to innovation, quality, compliance, and environmental, social, and governance (ESG) principles
Deep focus on client needs, partnering to imagine, execute, and realize their visions
Use of real‑time data, trade relationships, and buying power to maximize project value
Structured under a unified network yet allowing individual business models to remain distinct
Employs Safety 360° programs emphasizing physical, mental and psychological safety
Environment + Sustainability
96% recycled materials
Sustainable products
Products made with up to 96% recycled materials, leading the industry in sustainability.
150M tons CO₂ removed
Carbon reduction成就
Exterior insulation installations have contributed to removing 150 million tons of CO₂ since 1960.
21 sites certified
Environmental management
21 out of 27 production sites are certified under ISO 14001 and ISO 9001 for quality and environmental management.
VP of Sustainability outlines net‑zero strategy focusing on energy, emissions, waste and water—advocating clarity in “net zero what?”