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Administrative Specialist III 03997 LBYD Federal
North Wind Group
Executive assistant support for DOE senior leaders, handling admin, travel, meetings, and communications.
8d ago
Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Washington, DC
Hybrid
Company Size
2,000 Employees
Service Specialisms
Construction services
Engineering
Project Management
Consulting
Technical Services
Sector Specialisms
Environmental
Engineering
Mission Support
Construction
Response and Reclamation
Program Management
Environmental Remediation
Unexploded Ordnance/Military Munitions Response (MMRP)
Role
What you would be doing
travel systems
meeting scheduling
matrix reporting
calendar management
correspondence management
safety compliance
- Responsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers.
- Report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability.
- Must implement administrative policies
- Must prepare visit requests and escort visitors
- Coordinate, distribute, scan, and file copies of completed correspondence
- Utilizing the AdTrav and Concur automated travel management systems
- Making travel arrangements (e.g., airline, lodging and transportation reservations)
- Coordinate and schedule meetings and teleconferences utilizing Zoom and Teams
- Provide daily and/or monthly matrix reports to DOE and Contract Managers.
- Must answer telephones and take telephone messages
- Provide Travel Support for Science Programs that includes:
- Draft and route correspondence and packages for comment as requested
- Must manage calendars for senior leadership
- Will serve as the primary point of contact for input from DOE staff and outside groups
- Proofreads and coordinates communications requiring the signature/approval of the senior leadership for transmittal within DOE as well as externally.
- Preparing travel authorizations and vouchers
- Must assist with the preparation of background materials for meetings and conferences.
- Maintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff.
What you bring
hs diploma
office admin
microsoft office
video conferencing
concur
communication
- Ability to pass a background check and drug screening and/or obtain any required security passes and network access.
- High level of proficiency in time management and ability to follow set procedures and processes.
- HS Diploma or GED
- Knowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents.
- Demonstrated skill to work in a fast-paced environment with senior government officials
- Experience with CONCUR and AdTrav.
- Effective communication is vital to prevent any misunderstandings and/or misinterpretations
- Exposure to standard office equipment and noise levels.
- 6 years’ experience office administration
- Ability to recall/retain a high volume of information/details.
- Must be able to multi-task and shift priorities
- Work efficiently and responsibly from remote locations if necessary.
- Excellent proofreading/copy editing skills are of particular importance, as all correspondence will be reviewed for grammatical and formatting accuracy by the person in this position before being reviewed and requiring the signature of Front Office Management.
- DOE Experience preferred
- Proficiency in Microsoft Office Suite and Adobe.
- This position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but will also be required to stand, walk, and communicate with others, and light lifting up to 20 pounds.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must pass a background check and drug screening.
- must obtain required security passes and network access.
- proof of citizenship required.
- may need to obtain and hold a secret or higher us government clearance.
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Company
Overview
$500 Million
Annual Revenue
The company achieves significant financial stability with its annual revenue figures.
1997
Founded
The company was established in 1997 and has since grown into a multi-disciplinary service provider.
2 Million+
Safe Work Hours
The company maintains a strong commitment to safety, with over two million hours worked without incidents.
- The company, operating across 30+ U.S. locations including Alaska, Hawaii, and Guam, functions as a subsidiary of an Alaska Native Corporation.
- It is known for self-performing complex scopes with cost efficiency and delivering high-integrity solutions.
- Its projects span federal, state, and private sectors, including environmental remediation, facility operations, IT/cyber systems, and infrastructure upgrades.
- The company blends technical services with cyber and IT expertise, offering clients a rare multidisciplinary edge.
- Integrity: We do what we say we will do and take ownership of our actions.
- Excellence: We deliver the highest standards of quality and innovation.
- Accountability: We hold ourselves responsible to our clients, stakeholders, and each other.
- Collaboration: We believe in teamwork and foster open, honest communication.
- Continuous Improvement: We strive for ongoing growth and efficiency in all we do.
Net-zero by 2050
Greenhouse Gas Emissions Target
Aims to achieve zero net greenhouse gas emissions by 2050 through comprehensive sustainability initiatives.
- Committed to reducing environmental impact and advancing sustainability in all areas of operations.
- Implements sustainable practices in engineering, construction, and energy management.
- Actively engages in resource conservation, renewable energy solutions, and waste reduction strategies.
- Energy efficiency projects have contributed to significant reductions in carbon footprints for various clients.
- fosters an inclusive workplace culture that values diverse perspectives and experiences.
- maintains a focus on creating equal opportunities for all employees.
- specific gender-related statistics or outcomes are not currently provided on the official website or LinkedIn profile.
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