Administrative Project Manager (Project Controller, Construction)

Description

• Managing third-party relationships with vendors and suppliers
• Coordinating project close-out activities (vendor final invoicing, reconciliation, etc.)
• Providing construction management team jobsite setup support
• Preparing and managing project bid packages / documents and pre-bid processes
• Setting up and tracking multiple currencies on a project budget
• Procuring project services and equipment (rentals, PPE, etc.)
• Auditing project budgets against the PFT for lump sum projects
• Establishing workflows with project manager and train project team
• Promoting continuous and productive communication between project participants including internal and external clients and partners
• Developing and maintaining project schedules
• Preparing permit applications
• Creating of all project templates including bidding and procurement templates
• Working with project manager in the creation of the budget, including fee management and engineer hours
• Preparing and administering third-party agreements involving understanding brokerage requirements, negotiations, and contract modifications
• Researching administrative project management best practices
• Preparing and maintaining project reports and logs
• Interacting with clients as needed
• Handling complex issues and tasks with minimal supervision and advising subordinate team members on solutions to issues they encounter

Requirements

• 4+ years of experience in coordinating project efforts from bid packages to close-out activities.
• An ability to manage and prioritize multiple concurrent responsibilities
• Up to 25% travel required to visit project site and other offices.
• Proficiency in MS Office (daily use, proficient, easily capable to learn new functions)
• Understanding how to make corrections and cross currency invoicing within the ERP
• Travel requirement - All new hires should expect to spend some time in both the office and the field during their first 18 months for training and development purposes.
• Prolonged periods sitting at a desk and working on a computer.
• 4+ years of experience in project budgeting, scheduling, third-party agreements, and project reports and logs.
• Familiarity with MS Project, as well as Deltek, Viewpoint and Timberline are a plus.
• Strong multi-tasking skills
• 4+ years of experience working for a Construction, Engineering or Architectural firm
• 4+ years using excel daily - must be proficient more than a beginner and must have experience with formulas, pivot tables, charts, macros, etc.
• Must be able to lift-up to 15 pounds at times.
• Understanding of project management budget worksheets, including Cash Flow, Hours, and SOV Tabs.
• A strong attention to detail
• Understanding process of requesting vendor payment and working with project manager to release
• A Bachelor’s degree in Construction Management, Construction Engineering, Business management or similar (preferred).
• Project accounting, budgeting and cost management (invoices, payment, different client billing types, data, formula usage, audits, etc.)
• Understanding time and material invoicing requirements and how to review

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance