Description

The Chief‑of‑Staff to the Executive Vice President & Chief Financial Officer provides high‑level support to corporate leadership, operating with minimal supervision. This role serves as the primary liaison between the CFO, senior executives, their assistants, business unit leaders, and external partners such as bankers and attorneys, while maintaining strict professionalism and confidentiality.

Key duties include screening and prioritizing calls and email, making independent administrative decisions within company policies, and acting as a gate‑keeper for communications. The specialist coordinates meetings, conference rooms, AV equipment, catering, and prepares necessary memos and presentations, as well as compiling periodic reports and non‑routine correspondence.

Additional responsibilities encompass maintaining filing systems, managing office bills, executive travel, and access cards, and providing routine office support like correspondence, appointment scheduling, mail handling, and office housekeeping. The CFO may also assign other ad‑hoc tasks as needed.

• Serve as chief‑of‑staff to the CFO, interfacing with senior executives, assistants, and external partners.
• Screen, prioritize, and respond to calls and email communications for the CFO.
• Make independent administrative decisions within organizational policies and procedures.
• Coordinate meetings, conference rooms, AV equipment, catering, and distribute relevant materials.
• Prepare special reports, non‑routine correspondence, and assemble presentation books (paper and digital).
• Maintain filing systems, manage office bills, executive travel arrangements, and access cards.
• Provide routine office support: correspondence, appointment scheduling, mail handling, and office housekeeping.

Requirements

The ideal candidate possesses extensive C‑Level executive assistant experience, strong organizational and multitasking abilities, and the ability to thrive under tight timelines. Required competencies include advanced proficiency in MS Word, PowerPoint, Excel, email, Adobe Acrobat, and standard office equipment, along with excellent verbal and written communication skills. A high school diploma is required; an associate’s or bachelor’s degree and a notary certification are preferred.

• Demonstrate advanced proficiency in MS Word, PowerPoint, Excel, email, Adobe Acrobat, and office equipment.
• Exhibit strong organizational, multitasking, and time‑management skills under tight deadlines.
• Possess extensive C‑Level executive assistant experience; notary certification preferred.
• Hold a high school diploma; associate’s or bachelor’s degree preferred.

Benefits

Allan Myers, the largest heavy civil construction and materials production contractor in the Mid‑Atlantic, builds essential infrastructure such as highways, bridges, and water systems. The company offers competitive pay, generous benefits, extensive training, and promotes internal career growth within the thriving construction industry.

Allan Myers is an Equal Opportunity Employer and provides reasonable accommodations for individuals with disabilities. The firm works only with approved recruiting vendors and does not accept unsolicited agency submissions without prior written authorization.

Training + Development

Interview process

Visa Sponsorship

Security clearance