Executive Assistant

Description

• Manage logistics for board meetings, off‑sites, and special events
• Work directly with individuals on the team to elevate meetings with prepared documents and agendas
• Handle sensitive correspondence and communications (emails, calls, visitors) on behalf of the CEO and COO; prioritise urgent matters and draft responses that align with their voice
• Own and refine both executives’ calendars, managing meetings and appointments.
• Prepare reports, presentations and other materials to support strategic decisions and meeting efficiency
• Coordinate travel, ensuring flights, accommodations and itineraries optimise productivity
• Provide hands‑on assistance with special projects and research tasks as needed

Requirements

• You’re a clear and concise communicator - whether drafting emails, prepping agendas or liaising with other leaders, consistent and capable of representing the CEO/COO professionally
• 3-5 years of experience as an Executive Assistant or similar high‑level admin role senior leaders or founders in a scale-up environment
• Strong attention to detail - like a scientist logging observations, you notice every variable and follow up on details.
• Strong Opinions, Loosely Held: Drive clarity and make calls with imperfect information.
• High trust and integrity - you treat confidential information with the care and keep private matters private
• Prior operating experience in a fast‑paced environment, you anticipate needs, pivot quickly and keep operations running smoothly even when variables change.
• You approach interactions with a helpful, solution‑oriented attitude, making life easier for our leaders and partners
• Proficiency with technology and software and comfortable working with dashboards and productivity tools

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance