Team Administrator

Description

• Draft, proofread and manage correspondence, presentations and formatted documents
• Prepare agendas, take minutes and follow up on action items from executive meetings
• Organise and manage Win Clinics (Decision to Capture / Bid Reviews), including scheduling and output tracking
• Format, proofread and compile bid documents to meet client specifications
• Add new opportunities to CRM, ensuring completeness of information
• Ensure follow-up actions from client engagements are completed
• Support Client Managers and Bid Principals in pursuit planning and intelligence gathering
• Conduct weekly and monthly CRM reviews to ensure opportunity data is accurate and up to date
• Conduct final quality checks before submission to ensure accuracy and completeness
• Arrange client meetings, manage diaries and record outcomes in CRM (our customer relationship management tool)
• Manage complex calendars, schedule meetings and coordinate travel arrangements
• Process expenses, invoices and purchase orders
• Track bid outcomes and maintain records of submitted proposals
• Ensure all bids are recorded in the Win Library
• Coordinate end-to-end bid processes including timelines, meetings and documentation
• Arrange post-bid reviews and document lessons learned
• Liaise with internal stakeholders to gather inputs and ensure bid compliance
• Forward commercial information to the Bid Commercial Lead for pricing database updates
• Maintain contract store
• Maintain a library of standard bid content, templates and supporting materials
• Organise logistics for office visits, leadership events and client-facing engagements

Requirements

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication abilities
• Proven experience as a Team Administrator or in a similar administrative or bid support role
• Strong organisational and time management skills
• Familiarity with CRM systems and tendering processes is desirable and training will be provided if needed
• Ability to anticipate needs and solve problems independently
• Experience in a complex corporate or divisional environment
• Experience with project management tools and systems is desirable and training will be provided if needed
• High level of professionalism, discretion and attention to detail
• Comfortable working under pressure and managing multiple tasks

Benefits

• We match employee pension contributions between 4.5% and 7%.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
• Variety of employee saving schemes and discounts from high-street retailers.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Primary annual professional institution subscription.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Private medical insurance for all UK colleagues.
• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Health cash plan to support you with every day health costs and treatments.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.

Training + Development

Interview process

Visa Sponsorship

Security clearance