Assistant Property Manager

Description

• Answer office telephone as required and assist callers.
• Assist the Property Managers as appropriate in coordinating insurance procurement, electricity procurement, and real estate tax review processes for properties.
• Review and ensure the accurate coding of invoices for payment.
• Ensure adherence to property owners’ policies and procedures, as well as compliance with codes, regulations, and governmental agency directives.
• Assist Property Managers with the preparation, assembly, review, and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Recommend and/or complete vendor contracts as appropriate.
• Assist in planning and executing tenant events with management team.
• Ensure compliance with management agreements.
• Assist in the response and resolution of after-hour emergency calls as needed.
• Schedule building activity including move-ins/move-outs and verify insurance.
• Work with the Property Managers to facilitate accounting, leasing, marketing, and construction needs.
• Work closely with vendors to ensure compliance with service contracts.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting Property Manager in lockouts, assigning late fees, or sending demand letters as necessary.
• Assist Property Managers in the preparation of the monthly reporting package/financial reports according to owner's needs.
• Work with Property Managers to resolve building operations’ issues.
• Process Tenant billbacks expenses.

Requirements

• Proficiency with Microsoft Excel and Word
• Strong verbal and written communication skills; prior experience communicating with tenants and/or vendors in a professional, courteous environment.
• Bachelor’s Degree preferred.
• Attention to detail.
• Previous experience using real estate software (Yardi or MRI, Kardin, AvidXchange, IMPAK, or similar programs)
• Excellent customer service skills
• 2 years plus experience in Commercial Property Management industry preferred.
• Ability to multitask.
• Basic accounting knowledge and skills
• Good organizational skills
• Understand lease types to assist the Property Manager with ensuring Lease compliance.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance