Administrative Assistant

Description

• The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
• Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
• Prepares, maintains, and distributes mass written communication to retailers as directed
• Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
• Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
• May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
• The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
• May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
• Establishes and maintains effective business relationships
• May operate as mall management office support person for localized computer software/hardware
• The employee frequently is required to stand, walk, and reach with hands and arms.
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
• Assists in implementing property activities and events

Requirements

• Proficiency in Microsoft Office including Outlook
• Quick learner, self-starter and helps others achieve results
• Excellent business writing and verbal communication skills
• High School Diploma or GED required
• 2 years of experience in an administrative support role
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Highly organized and project oriented
• The employee is occasionally required to stoop, kneel, crouch, or crawl.

Benefits

• Wellness and mental health resources
• Paid Parental Leave
• Paid Volunteer Hours
• Charitable donation matching
• Career development programs
• 401(k) Company matching
• Medical, Dental and Vision beginning day 1
• 401(k) Vests on Day 1
• Pet insurance offering
• Competitive compensation
• Family planning assistance including IVF, surrogacy, and adoption options
• Childcare Assistance
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Commuter benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance