Executive Assistant at Startec Compression & Process And Startec Service in Calgary, Alberta, Canada | Kablio
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Executive Assistant
Startec Compression & Process And Startec Service
Provides innovative refrigeration, compression & process solutions across various sectors.
Provides executive admin support to CEO, President, and exec team, plus sales/marketing aid.
2 days ago ago
Expert & Leadership (13+ years), Experienced (8-12 years), Intermediate (4-7 years)
Full Time
Calgary, Alberta, Canada
Office Full-Time
Company Size
100 Employees
Service Specialisms
Engineering
Design
Consulting
Project Management
Turnkey Solutions
Mechanical Services
Maintenance
Fabrication
Sector Specialisms
Oil and Gas
Petrochemical
Industrial Refrigeration
HVAC
Cold Storage
Food Processing
Recreational Ice Facilities
Role
Description
calendar management
expense reporting
excel reporting
document design
meeting coordination
kpi tracking
Manage executive calendars, contacts, meeting notes, and priorities using Outlook and other productivity tools
Prepare and reconcile executive expense reports and manage credit card receipt tracking
Draft, edit, and execute internal and external communications on behalf of the CEO and President
Gather data and create customized Excel charts and Maximizer CRM reports for client presentations
Prepare, format, and design professional documents, reports, and presentations in Microsoft Word, Excel, and PowerPoint
Coordinate logistics for internal and external meetings, including agenda preparation, materials, and follow-up documentation
Maintain electronic and hard copy filing systems for sensitive and confidential information
Contribute to company-wide initiatives, including employee engagement and recognition programs
Maintain professionalism in all verbal and written interactions on behalf of the Executive Office
Coordinate the production and updating of corporate promotional materials, brochures, and presentations
Coordinate survey design and analysis to support client feedback and market research
Support the daily administration and coordination of office functions, event logistics, and internal communications
Provide admin support for company-wide meetings and corporate projects as required
Support executive meeting rhythms, KPI tracking, and board communication materials
Organize and execute customer appreciation events, trade show participation, and employee social activities
Act as liaison between executives and internal departments to ensure alignment and information flow
Support KPI data collection and sales performance tracking on behalf of executive stakeholders
Assist with the preparation of sales bids, reports, and supporting documentation
Requirements
business admin
time management
microsoft office
5+ years
erp/crm
communication
Post-secondary education in Business Administration or related field preferred
Strong organizational and time management skills with high attention to detail
Typing speed of 50+ WPM
Previous exposure to marketing, corporate communications, or sales support considered an asset
High proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint
Minimum of 5 years of experience in an executive or administrative assistant role
ERP or CRM system experience is considered an asset
Excellent written and verbal communication skills across all levels of the organization
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
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Company
Overview
Founded with a vision to deliver cutting-edge refrigeration, compression, and process solutions.
Specializes in highly technical systems for a wide range of industries, from industrial to energy sectors.
Known for its engineering expertise and innovative approaches to solving complex challenges.
Has a strong track record of executing large-scale projects with precision and efficiency.
Focused on optimizing client operations with tailored solutions and sustainable practices.
Offers end-to-end services including design, installation, and maintenance for long-lasting systems.
Works across diverse sectors such as industrial, commercial, utilities, and infrastructure.
Culture + Values
12‑minute meetings
Daily Adrenaline Meetings
Teams review accomplishments, challenges, and outline goals in short, focused sessions to maintain momentum and alignment.
Everyday Mavericks: driven to find a better way, collaborate from start to finish, challenged to find the solutions that best serve customers’ needs.
Purposeful results-based culture: independent thinkers who collaborate and find better ways of doing what is difficult to get done.
Maverick Milestone Program: celebrates personal milestones such as purchase of a new home or birth of a child.
Regular one-on-one meetings (weekly or bi-weekly) between managers and staff.
Flex-time policy and social/recreational activities to support work-life balance.
Environment + Sustainability
No publicly‑stated environmental or net‑zero targets or strategy found.
Inclusion & Diversity
No DEI strategy, outcomes or gender-related statistics found on company websites or public profiles.
Articles
Startec Services
LinkedIn - Startec