Marketing Project Specialist

Description

• Dependency Management: Proactively identify, communicate, and resolve project dependencies and potential roadblocks across functional teams to ensure smooth and uninterrupted execution.
• Documentation, Scope, and Budget Tracking
• Cross-Functional Liaison: Act as the key operational liaison to coordinate efforts and timelines across diverse internal teams, including Digital Experience, Revenue Marketing, Product Management, Sales Enablement, and regional/country marketing teams.
• Reporting and Artifacts: Prepare, maintain, and submit clear and concise activity logs, detailed status updates, and progress reports for assigned projects, ensuring documentation is organized and easily accessible.
• Stakeholder Communication: Clearly communicate project timelines, status updates, and dependency needs to team members and internal clients globally to ensure alignment and timely decision-making.
• End-to-End Coordination: Own the successful execution of defined global B2B marketing projects (e.g., product launch enablement, key demand generation campaigns, high-value content initiatives) by establishing, tracking, and managing the project schedule, progress, and dependencies.
• Scope and Resource Tracking: Actively track project scope to flag potential scope creep. Assist senior managers in monitoring resource utilization to ensure projects are delivered effectively and potential delays are escalated promptly.
• Project Tool Management: Serve as the expert user of our project management software (e.g., Wrike, Asana, or Smartsheet) to accurately update statuses, assign and track tasks, manage timelines, and ensure a single source of truth for all project information.
• Process Governance: Work rigorously within established project management processes and Marketing PMO governance to maintain efficiency and consistency across all initiatives.
• Budget Support (Tracking): Manage and track project expenses against the established marketing budget, accurately reporting discrepancies or overruns to the Project Sponsor.

Requirements

• A proactive, problem-solving mindset with a willingness to quickly learn new processes and navigate a highly matrixed, global business environment.
• Exceptional organizational skills and meticulous attention to detail with the ability to manage 5-10 concurrent projects effectively.
• Project Management certifications are a plus, including examples such as Certified Associate in Project Management (CAPM), Project Management Professional (PMP), or Certified ScrumMaster (CSM).
• High integrity and humility—a willingness to proactively ask questions, seek clarification, and maintain accountability.
• Excellent written and verbal communication skills, with a proven ability to convey clear information to technical and non-technical stakeholders.
• Demonstrated proficiency with Project Management Software (such as Wrike, Asana, SmartSheet, or similar enterprise-level tools).
• Understanding of sales and marketing technologies (such as Salesforce, Marketing Cloud/Pardot/Marketo, ABM Platforms, etc.) is a significant plus.
• Must be digitally savvy with proven experience utilizing AI and efficiency tools (e.g., prompt engineering, automation platforms, advanced project management features) to increase personal and team productivity.
• 3-5 years of progressive professional experience in project management, project coordination, or business operations, ideally supporting a Marketing or Product organization.
• Education: Bachelor's degree or equivalent practical work experience.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance