Project & Office Coordinator - CMTA

Description

• Support marketing department in trade show coordination and proposal printing/binding
• Issue recommendation letters to project owners.
• Assist with new hire onboarding.
• Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
• Answer and direct calls.
• Maintain bid lists.
• Issue award letters to contractors.
• Create letters for the project owners and send all needed materials.
• Provide plan holders list to contractors.
• Update contract amounts.
• Create submittal template spreadsheet for Procore.
• Manage office upkeep and maintenance.
• Support local efforts in teambuilding activities/events coordination/holiday parties, etc.
• Obtain operation and maintenance manuals, along with as-built drawings.
• Create bid packages.
• Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
• Greet and assist clients that come into the office.
• Create AIA documents and submit to contractors.
• Actively participate on events and office safety committees.
• Issue addenda’s.
• Manage Procore database:
• Coordinate maintenance of office equipment.
• Manage bidding of projects:
• Contact needed parties for signatures and track progress.
• Post bids and oversee bidding materials.
• Facilitate project closeout:
• Process incoming and outgoing mail.
• Monitor office supplies inventory and place orders.
• Assist with any needed building permits.
• Act as the main point of contact for employees with questions regarding office operations.

Requirements

• Proven ability to maintain excellent integrity and ethical standards within role.
• 1+ years’ experience in the construction industry.
• Degree in Business Management preferred.
• Proficiency in the use of Microsoft Office products.
• 2+ years’ experience in administrative or clerical work.
• AIA documents.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance