Document Control Specialist (System Implementation) at Turner & Townsend in Calgary, Canada | Kablio

Role

Description

report generation

system design

compliance audits

version control

user training

repository management

Generate regular reports on document control effectiveness, system performance, and compliance metrics. Provide actionable insights to improve processes and support strategic decision-making.
Evaluate current systems, identify inefficiencies, and lead the design and deployment of optimized document management solutions. Oversee testing to ensure scalability and seamless integration.
Ensure all documentation meets regulatory, industry, and internal standards. Conduct audits, identify gaps, and implement improvements. Establish robust security protocols to protect sensitive information and maintain data integrity.
Partner with cross-functional teams to align document workflows with business goals. Continuously assess and refine processes to support evolving needs and ensure operational efficiency.
Develop and enforce version control protocols to track revisions, maintain transparency, and ensure document accuracy. Collaborate with IT and stakeholders to enhance systems and align with organizational needs.
Train staff on new systems and provide ongoing support. Monitor performance, troubleshoot issues, and implement enhancements to maximize usability and efficiency.
Design, implement, and maintain efficient document control systems to ensure organized, accessible, and secure storage. Responsibilities include indexing, archiving, and managing a centralized repository, while monitoring workflows for timely updates and policy compliance.

Requirements

sharepoint

aconex

database integration

iso standards

project management

problem solving

Familiarity with ISO standards and regulatory compliance frameworks.
Knowledge of digital transformation strategies and secure document management practices.
Strong technical skills, including database integration and relevant software tools.
Strong proficiency in document management platforms (e.g., SharePoint, Aconex, OpenText, Documentum, InEight).
Background in Real Estate, Energy, Transportation, or Infrastructure projects is an asset.
Excellent organizational, analytical, and problem-solving abilities.
Effective communication and collaboration skills across teams.
Proven experience in document control, system implementation, or related roles.
Certification in project management or system implementation methodologies is preferred.
Experience customizing document control systems to meet business needs.
Solid understanding of version control, system testing, troubleshooting, and optimization techniques.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1946 Established

Year Founded

Marks the beginning of the company's operations.

£1.2B Turnover

Global Turnover in 2023

Significant financial growth compared to the previous year.

64% Real Estate

Revenue Breakdown

The majority share of revenue comes from the real estate sector.

37% Net Revenue

Net Revenue Growth

Net revenue increased significantly in 2023.

Operates across various sectors, including real estate, infrastructure, and natural resources, providing comprehensive services such as construction consultancy, asset and facilities management, and environmental consultancy.
Expertise spans advisory, cost and commercial management, digital solutions, and program management, enabling them to handle complex capital projects and drive transformative change for their clients.
With over 10,000 employees in 48 countries, the company leverages local knowledge and global expertise to deliver tailored solutions for each project.

Culture + Values

89%

Employee Pride

A strong majority of employees feel proud to be part of the organization.

7.9/10

Employee Engagement

Reflects a solid level of engagement among employees, based on internal surveys.

Loves a challenge: Tackles complex projects and overcomes challenges.
Stronger together: Teamwork and collaboration drive exceptional results.
Bring out the best: Develops and empowers employees to reach their full potential.

Environment + Sustainability

90% GHG Reduction

Net-Zero Commitment

Aims to reduce greenhouse gas emissions by 90% by 2040 as part of their net-zero strategy.

80% Supply Chain Emissions

Sustainability Focus

80% of their emissions come from the supply chain, targeting a 170,643 tCO2E reduction by 2030.

170k+ CO2 Reduction

Ambitious Climate Target

Seeks to reduce 170,643 tCO2E from the supply chain by 2030.

2017 Global Compact Member

Sustainable Development Leader

Joined the United Nations Global Compact in 2017, aligning with sustainable development goals.

Uses the TCFD framework to manage climate risks and opportunities.
Sustainability is embedded into major projects and programs.
Focuses on making assets resilient to climate change through sustainable procurement strategies.
Aligns environmental policy with the United Nations Sustainable Development Goals.
Strives for transparency in measuring and monitoring performance.
Provides ESG services to help clients achieve net-zero.

Inclusion & Diversity

33.7% Female

Global Representation

The company has 33.7% female colleagues globally.

8.6 Global Score

Acceptance Factor

Employees rate acceptance of all backgrounds at 8.6/10 globally.

40% Target by 2025

Gender Diversity Goal

Aim to achieve 40% female representation globally by 2025.

81% Survey Rate

Engagement Feedback

81% of employees participate in quarterly inclusion surveys.

An environment where diverse perspectives are acknowledged and celebrated, enabling individuals from various backgrounds to thrive.
A comprehensive diversity and inclusion roadmap was initiated in 2018.
A diversity base-lining initiative was implemented to better understand workforce makeup and identify areas for improvement.
Diverse perspectives are seen as crucial for driving innovative and creative solutions to transform performance in a green, inclusive, and productive world.
Reverse mentoring programs facilitates discussions between employee network groups and senior management to address inclusivity barriers.
Quarterly anonymous employee engagement surveys gather feedback on engagement drivers, including D&I.
A supplier diversity program encourages the use of diverse firms, including minority-owned, women-owned, and other underrepresented businesses, promoting vendor competition, competitive advantage, and positive economic impact on local communities.

Articles

Spotlight on Inclusivity

Carbon Reduction Plan 2023

Our Story

Role

Description

report generation

system design

compliance audits

version control

user training

repository management

Generate regular reports on document control effectiveness, system performance, and compliance metrics. Provide actionable insights to improve processes and support strategic decision-making.
Evaluate current systems, identify inefficiencies, and lead the design and deployment of optimized document management solutions. Oversee testing to ensure scalability and seamless integration.
Ensure all documentation meets regulatory, industry, and internal standards. Conduct audits, identify gaps, and implement improvements. Establish robust security protocols to protect sensitive information and maintain data integrity.
Partner with cross-functional teams to align document workflows with business goals. Continuously assess and refine processes to support evolving needs and ensure operational efficiency.
Develop and enforce version control protocols to track revisions, maintain transparency, and ensure document accuracy. Collaborate with IT and stakeholders to enhance systems and align with organizational needs.
Train staff on new systems and provide ongoing support. Monitor performance, troubleshoot issues, and implement enhancements to maximize usability and efficiency.
Design, implement, and maintain efficient document control systems to ensure organized, accessible, and secure storage. Responsibilities include indexing, archiving, and managing a centralized repository, while monitoring workflows for timely updates and policy compliance.

Requirements

sharepoint

aconex

database integration

iso standards

project management

problem solving

Familiarity with ISO standards and regulatory compliance frameworks.
Knowledge of digital transformation strategies and secure document management practices.
Strong technical skills, including database integration and relevant software tools.
Strong proficiency in document management platforms (e.g., SharePoint, Aconex, OpenText, Documentum, InEight).
Background in Real Estate, Energy, Transportation, or Infrastructure projects is an asset.
Excellent organizational, analytical, and problem-solving abilities.
Effective communication and collaboration skills across teams.
Proven experience in document control, system implementation, or related roles.
Certification in project management or system implementation methodologies is preferred.
Experience customizing document control systems to meet business needs.
Solid understanding of version control, system testing, troubleshooting, and optimization techniques.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1946 Established

Year Founded

Marks the beginning of the company's operations.

£1.2B Turnover

Global Turnover in 2023

Significant financial growth compared to the previous year.

64% Real Estate

Revenue Breakdown

The majority share of revenue comes from the real estate sector.

37% Net Revenue

Net Revenue Growth

Net revenue increased significantly in 2023.

Operates across various sectors, including real estate, infrastructure, and natural resources, providing comprehensive services such as construction consultancy, asset and facilities management, and environmental consultancy.
Expertise spans advisory, cost and commercial management, digital solutions, and program management, enabling them to handle complex capital projects and drive transformative change for their clients.
With over 10,000 employees in 48 countries, the company leverages local knowledge and global expertise to deliver tailored solutions for each project.

Culture + Values

89%

Employee Pride

A strong majority of employees feel proud to be part of the organization.

7.9/10

Employee Engagement

Reflects a solid level of engagement among employees, based on internal surveys.

Loves a challenge: Tackles complex projects and overcomes challenges.
Stronger together: Teamwork and collaboration drive exceptional results.
Bring out the best: Develops and empowers employees to reach their full potential.

Environment + Sustainability

90% GHG Reduction

Net-Zero Commitment

Aims to reduce greenhouse gas emissions by 90% by 2040 as part of their net-zero strategy.

80% Supply Chain Emissions

Sustainability Focus

80% of their emissions come from the supply chain, targeting a 170,643 tCO2E reduction by 2030.

170k+ CO2 Reduction

Ambitious Climate Target

Seeks to reduce 170,643 tCO2E from the supply chain by 2030.

2017 Global Compact Member

Sustainable Development Leader

Joined the United Nations Global Compact in 2017, aligning with sustainable development goals.

Uses the TCFD framework to manage climate risks and opportunities.
Sustainability is embedded into major projects and programs.
Focuses on making assets resilient to climate change through sustainable procurement strategies.
Aligns environmental policy with the United Nations Sustainable Development Goals.
Strives for transparency in measuring and monitoring performance.
Provides ESG services to help clients achieve net-zero.

Inclusion & Diversity

33.7% Female

Global Representation

The company has 33.7% female colleagues globally.

8.6 Global Score

Acceptance Factor

Employees rate acceptance of all backgrounds at 8.6/10 globally.

40% Target by 2025

Gender Diversity Goal

Aim to achieve 40% female representation globally by 2025.

81% Survey Rate

Engagement Feedback

81% of employees participate in quarterly inclusion surveys.

An environment where diverse perspectives are acknowledged and celebrated, enabling individuals from various backgrounds to thrive.
A comprehensive diversity and inclusion roadmap was initiated in 2018.
A diversity base-lining initiative was implemented to better understand workforce makeup and identify areas for improvement.
Diverse perspectives are seen as crucial for driving innovative and creative solutions to transform performance in a green, inclusive, and productive world.
Reverse mentoring programs facilitates discussions between employee network groups and senior management to address inclusivity barriers.
Quarterly anonymous employee engagement surveys gather feedback on engagement drivers, including D&I.
A supplier diversity program encourages the use of diverse firms, including minority-owned, women-owned, and other underrepresented businesses, promoting vendor competition, competitive advantage, and positive economic impact on local communities.

Articles

Spotlight on Inclusivity

Carbon Reduction Plan 2023

Our Story