Administrative Assistant

Description

• Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
• Maintains homeowner Architectural Review applications and documents, and executes the process to and from the Architectural Review Committee. Attend ARC meetings.
• Coordinates with Manager on daily tasks and scheduling of meetings
• Maintains and updates documents on Community websites
• Provides information by answering homeowner questions relating to the Community and escalates questions that require attention from management
• Represents the company and communities by maintaining a professional and positive appearance and demeanor while working
• Assists the Manager in preparing for and attending Board and Annual Meetings and prepares minutes
• Maintains homeowner violations in Accounting Software, prepares violation letters and coordinates with the accounting department on assessing fines to homeowner accounts
• Drafts correspondence to owners, vendors and Board Members
• Contributes to team effort by accomplishing related results as needed and communicating and coordinating with staff members
• Maintains and updates homeowner files in Software and hard copy on-site files
• Communicates with the Board of Directors on meeting scheduling and provides any requested documentation

Requirements

• Must be able to communicate effectively and professionally on phone, email, and in-person.
• Knowledge of company policies, procedures, and forms.
• Professional customer service skills.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Must be able to interpret verbal and/or written instructions at a proficient level.
• Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
• Must be able to prioritize, manage time, and meet deadlines.
• Must be able to operate general office equipment (copier, fax, phone systems, etc.).
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Must be able to work effectively with others in person and in group setting
• Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance