Administrative Assistant/Office Coordinator

Description

• Schedule and organize appointments, meetings, and events for staff members, including ordering food for office meetings and gatherings.
• Be in the office from 8 am to 5 pm Monday through Friday at the front desk to greet employees and visitors in a warm and friendly manner.
• Type, proofread, revise, print, and bind materials such as general correspondence, reports, meeting minutes, and numerical data.
• Complete word processing, including letters, memos, reports, and labels.
• Maintain inventory of office and breakroom supplies and restock as needed.
• Answer and direct telephone calls, deliver messages, and distribute mail.
• Support our HR team with general onboarding duties for new team members.
• Prepare and maintain confidential and sensitive records, files, and reports.
• Maintain reception, conference rooms, and other common area spaces and ensure that they are tidy and welcoming.
• Assist with travel arrangements, including rental car requests.

Requirements

• Ability to handle confidential information
• High School diploma or equivalent
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Associate degree
• Minimum 2-3 years of relevant experience in a professional office environment.
• Proficiency with MS Office including Word and Outlook

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance