Administrative Assistant - Training (Emirati National)

Description

• To support Training Coordinators and the Regional Training Manager through timely data entry, filing, scheduling, and communication tasks aligned with departmental workflows
• Maintain and update departmental trackers, including Training Master Sheet, Certificate Matrix, Attendance Logs, and Transport Logs
• Ensure all tasks comply with EnerMech's procedures and standards.
• File all certificates, attendance sheets, POs, invoices, and communication records using the approved folder structure and naming format
• Answer department calls and take accurate messages when necessary
• Ensure real-time updating of shared folders and archive outdated files as required
• To provide comprehensive administrative support to the Training Department, ensuring smooth coordination of training activities, documentation, communication, and compliance with EnerMech training procedures and standards
• Track transport movements in the daily Transport Log
• Assist with office supply requests, staff logistics, and other administrative requirements
• Assist with updating the Training Calendar and ensuring data accuracy across all training tools
• Liaise professionally with training providers, internal teams, and clients regarding schedules, attendance, certificates, and logistics
• Coordinate with vendors and internal teams for bookings and schedule confirmations

Requirements

• Good interpersonal and communication skills; professional and self-motivated
• Ability to follow structured procedures
• Able to prioritize tasks and meet strict deadlines
• Detail-oriented with strong compliance discipline
• Highly motivated with a professional, pleasant manner
• Knowledge of document control systems or training compliance processes
• Strong administrative and organizational skills
• Strong English communication skills (written & verbal)
• Proficient in Microsoft Excel, Word, Outlook, and SharePoint

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance