Facility Manager

Description

• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
• Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans
• Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
• Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.
• Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required
• Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required

Requirements

• Knowledge of Financial Systems (Yardi a plus)
• Experience in the development and implementation of programs to drive out cost inefficiencies preferred
• Thoroughly familiar with the management contract and all requirements contained therein
• Excellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
• Communication Proficiency (oral and written)
• Proficient in understanding management agreements and contract language
• Experience in leasing, construction, engineering and all facets of property operation and building management preferred
• Teamwork Orientation
• CMMS/Work Order Management experience preferred
• Experience with critical system environments desired
• A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience required
• Problem Solving/Analysis
• Skilled in Building Management Systems maintenance and monitoring
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferred
• Ability to read and understand construction specifications and blueprints
• Strong discipline of financial management including financial tracking, budgeting and forecasting
• Technical Proficiency
• Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance