Personal Assistant

Description

• Assist with the production and updating of reports and presentations for the MD, D as directed.
• Deal with email correspondence and replies of MD, D, as necessary, keeping them updated with current issues.
• Plan and organise diaries to make efficient use of time.
• Inform attendees of forthcoming meetings and prepare agendas as necessary, completing minutes where required
• Manage expense claims and maintain accurate financial records
• Support with office related tasks including photocopying, printing, binding, and post.
• Deal with telephone enquiries on behalf of the MD, D as necessary and any associated follow up.
• Liaise with conference organisers and provide profile statements, presentations and photos.
• Meet and greet visitors at all levels of seniority
• Assist with conference schedules, day to day travel planning and arrangements, ticket and hotel bookings.
• Regular liaison with both internal and external stakeholders at all levels, inclusive of JV partners, local and national government

Requirements

• Excellent organisational and administrative skills.
• Confident communication with external stakeholders, including with JV partners, local government and national government.
• Experience of producing effective minutes and agendas.
• Knowledge of utilising AI tools
• Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
• Excellent communication skills (both verbal/written) achieved whilst supporting a senior level team.
• Experience in the preparation and editing of board papers and associated documents.
• Excellent interpersonal skills to be able to liaise effectively at all levels, internal and external parties.
• Experience of reviewing budgets and identifying variances.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance