Administrative Assistant (Squire Village)

Description

• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Support team members with accurate, timely expense reports and detailed travel arrangements.

Requirements

• Excellent written and verbal communication skills.
• Basic familiarity with computer systems and web-based applications.
• Prior knowledge with property management software's (ex. OneSite).
• Less than 1 year of relevant work experience.
• LIHTC and PBS8 experience is preferred but not required.
• Experience with travel coordination and expense reporting.
• Proficiency in Microsoft Office (ex. Excel, Word, Outlook, PowerPoint, etc.).
• Bilingual in English and Spanish is required.
• High school diploma or GED equivalent.
• Strong organizational and multitasking skills.

Benefits

• Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
• Tuition Reimbursement program and continuous training and development opportunities
• Various Comprehensive Medical, Dental, & Vision plan options
• 401(k) plan options with a company match
• Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
• Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
• Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
• Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
• Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
• Flexible and/or Hybrid schedules are available for certain roles

Training + Development

Interview process

Visa Sponsorship

Security clearance