Jr. Project Billing Analyst

Description

• Verify billing information, including rates, expenses, markups, and tax requirements.
• Communicate professionally with clients regarding billing inquiries and payment status.
• Research and resolve billing discrepancies with internal and external stakeholders.
• Monitor unbilled time/expenses and follow up to ensure billable items are captured.
• Support the Accounting team with month-end close processes related to revenue recognition.
• Partner with Project Managers to review draft invoices and make necessary adjustments.
• Maintain organized and up-to-date billing records within Deltek Vision (training provided).
• Collaborate with the Collections team to help resolve past-due accounts.
• Prepare and issue accurate, timely invoices based on contract terms and project progress.
• The Jr. Project Billing Analyst is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle.

Requirements

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required).
• Light to moderate lifting may be required.
• Excellent communication and customer service skills.
• Strong attention to detail and ability to work under tight deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with Deltek Vision/VantagePoint (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate.
• 30+ Years of Expertise: A proven track record of exceptional quality and dependability.
• 1-3 years of billing or office experience: experience in professional services, AEC, or construction a plus.
• Proficiency in Microsoft Office Suite, especially Excel.

Benefits

• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.
• Advancement Opportunities: We invest in your growth through training and certifications.
• Collaborative Culture: A team-focused environment where everyone contributes to success.
• Pay Range: $23-$29 per hour depending on experience,
• Comprehensive Benefits: Medical, dental, vision, 401(k) match, PTO, and holiday breaks.
• Reasonable accommodation may be provided for individuals with disabilities.

Training + Development

Interview process

Visa Sponsorship

Security clearance