Administrative Assistant I

Description

• Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities;
• Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries;
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing;
• Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.;
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements;
• Prepares requisition of supplies, and/or stock and capital equipment inventories;
• Sorts, screens, reviews and distributes incoming and outgoing mail;
• Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures;

Requirements

• Must have valid NM driver’s license and reliable personal transportation;
• Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
• Ability to identify and refer problems to appropriate department;
• Knowledge of general accounting principles;
• Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
• Word processing and/or data entry skills;
• Records maintenance skills;
• Ability to communicate effectively, both verbally and in writing;
• High School Diploma or GED;
• Receptionist skills;
• Ability to maintain calendars and schedule appointments;
• Knowledge of travel/lodging planning and scheduling;
• Organizing and coordinating skills;
• Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations;
• Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.
• Database management skills;
• Knowledge of supplies, equipment, and/or services ordering and inventory control;

Benefits

• MINIMUM EDUCATION AND EXPERIENCE
• Working Conditions

Training + Development

Interview process

Visa Sponsorship

Security clearance