Accounts Payable Specialist

Description

• Responsible for assigned portfolio of sites and all AP duties associated with those sites.
• Work closely with the Property Accountant and the Property Manager of each site.
• Review invoices for proper authorization.
• Ensure timely input of data into the system.
• Reconcile vendor statements, research, and correct discrepancies.
• Handle questions and respond to all information requests from internal staff and external vendors.
• Ensure adherence to authorized signature list approvals.
• Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
• Accurate and timely payment of all property bills.
• Monitor operating cash balance.
• Assist with year‑end audit requests.
• Monitor bank reconciliations for outstanding issues.
• Manage general ledgers for multiple properties.
• Prepare detailed monthly and year‑end paperwork.
• Reconcile and analyze all balance sheet accounts, including reviewing loan documentation and agreements.
• Analyze and reconcile Gross Potential Rent for multiple properties.
• Ensure proper coding of all invoices or payables associated with assigned entities.
• Prepare monthly financial management reports for board meetings.
• Review monthly budget to actual variance reports and prepare variance explanations.
• Review bank loan balances, escrows, and reserves.
• Analyze and prepare mortgage payments for the entire company.
• Coordinate with regional, site, and property managers.

Requirements

We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office in Suffern, NY. MMS Group is an equal opportunity employer.

• Education – Bachelor's Degree in Accounting or Business preferred.
• 1‑2 years experience in Accounting.
• Excellent numerical and analytical skills.
• Attention to detail.
• Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook).
• Experience with OneSite Software a plus.
• Strong interpersonal skills; ability to communicate with owners, clients, and senior staff.

Benefits

If you are interested in joining a growing team of dedicated professionals in our high‑tech environment, then we invite you to learn more about MMS career opportunities. We offer competitive salaries and benefits and afford our employees the ability for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

Training + Development

Interview process

Visa Sponsorship

Security clearance