Description

Make a difference, protect lives, and achieve your dreams while building your career with an industry‑leading fire, life safety, and security company. This position performs a variety of clerical, recordkeeping, and customer service tasks to support smooth organizational operations. It provides administrative and clerical support to an assigned location, department, or unit.

The role develops, maintains, and ensures accurate records, assists with budgetary matters, tracks department funds, and handles purchasing. It compiles reports, monitors assigned projects or program components, and manages key vendor accounts, supply inventory, and invoice submissions.

Essential duties include answering phone calls and emails promptly, scheduling appointments and referrals, managing data in spreadsheets, creating and maintaining office records, and performing data entry and filing for accounts payable, purchase orders, and equipment inventory. Additional responsibilities involve handling confidential employee files, receiving and distributing mail and packages, preparing reports for mailings and meetings, and supporting projects, events, and other departments as needed.

• Answer phone calls and emails promptly
• Schedule appointments and referrals
• Manage data in spreadsheets and generate reports
• Create and maintain office records; perform data entry and filing
• Process accounts payable, purchase orders, and equipment inventory
• Maintain confidentiality of employee and departmental files
• Receive, log, and distribute packages and mail
• Manage vendor accounts, track supply inventory, and submit invoices
• Compile budget data and maintain financial records
• Prepare copies, collations, and reports for mailings and meetings
• Support projects, events, and assist other departments as needed
• Assist with customer relations and contract creation
• Handle branch invoicing and other duties assigned by management

Requirements

A high school diploma or equivalent is required, along with at least three years of office clerical experience. Candidates must type at least 50 wpm, possess strong proofreading skills, be proficient with the Microsoft Office Suite, and have a basic understanding of office equipment and filing procedures. The ability to work independently, prioritize tasks, and solve problems is essential.

• Meet high school diploma or equivalent requirement
• Possess at least three years of office clerical experience
• Type at least 50 wpm with strong proofreading skills
• Proficient in Microsoft Office Suite or comparable software
• Understand basic office equipment and filing procedures
• Work independently, prioritize tasks, and solve problems

Benefits

Physical demands involve prolonged periods of sitting at a desk and working on a computer. Pay ranges from $20‑$25 hourly DOE, accompanied by benefits such as medical, dental, vision, company‑paid life insurance, short‑term disability, 401(k) with employer match, paid vacation and holidays, training, career development, and a company vehicle when applicable. Employees receive immediate qualification for the ALL In Ownership Plan and work for an equal‑opportunity employer that values safety, community service, and a supportive culture.

• Earn $20‑$25 hourly (DOE) with excellent pay
• Receive medical, dental, vision, life insurance, and short‑term disability coverage
• Participate in 401(k) with employer match and paid vacation/holidays
• Eligible for training, career development, and company vehicle (if applicable)
• Immediate qualification for ALL In Ownership Plan for full‑time employees

Training + Development

Interview process

Visa Sponsorship

Security clearance