Facilities Coordinator

Description

The role supports logistics, coordination, and communication across departments and project teams while managing end‑to‑end processes for Maintenance Management Programs. Responsibilities include documentation, asset creation, preventive‑maintenance scheduling, workflow facilitation, reporting, data analysis, and technical writing. The position also acts as a liaison, oversees KPI reporting, training, procurement, invoicing, and coordinates maintenance activities and contractor resources.

• Serve as primary point of contact for all service requests and prioritize work orders.
• Analyze, assign, and track work orders through completion, including vendor payments and cost allocations.
• Assist in developing vendor service scopes, sourcing, and selection processes.
• Coordinate vendor services, generate purchase orders, notify site partners, and file service reports.
• Manage daily vendor relationships as assigned.
• Generate and interpret reports using SAP, Smartsheet, and other tools.
• Collect data and manage processes for Lifecycle Analysis and Capital Replacement programs.
• Utilize CMMS to manage preventive‑maintenance schedules, repair history, and performance metrics.
• Maintain organized database of system reports and compliance schedules.
• Participate in Root Cause Analysis discussions using 5 Whys and DMAIC guidelines.
• Support continuous improvement initiatives by analyzing trends and implementing process enhancements.
• Conduct internal audits, ensure regulatory compliance, and prepare audit reports.
• Assist with lease administration, tracking key dates, issuing landlord notifications, and coordinating with tax and accounting partners.
• Perform periodic site visits as needed.

Requirements

Successful candidates will have an associate degree or equivalent experience and at least five years in business processes or systems analysis, particularly within facility maintenance operations. Required skills include experience in regulated environments (cGMP, OSHA, EPA), strong customer‑service and communication abilities, proficiency with Microsoft Office, SharePoint, Smartsheet, and CMMS platforms (such as Maximo and SAP), and familiarity with Root Cause Analysis and DMAIC methods. A valid driver’s license and the ability to manage multiple projects, lead change, and exercise sound judgment are also essential.

The position involves regular standing, walking, lifting up to 25 pounds, and occasional exposure to mechanical parts, varied temperatures, and noise. Reasonable accommodations are available for individuals with disabilities. Weissiger Group is an Equal Opportunity Employer that treats all employees and candidates fairly, without regard to protected characteristics.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance