Accounts Payable Specialist

Description

• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Manage AP refunds and ensure follow-up with Accountants and vendors for timely resolution.
• Files, maintains, and distributes accounting documents, records and reports.
• Ensuring bills are paid in a timely and accurate manner while adhering to the departmental procedures. This includes processing payment via checks, wire, transfers and ACH payments. Processing recurring payments and assisting with month-end close.
• Ensure compliance of proper automated and manual workflows and approvals. This includes ensuring the right workflow is assigned to the right invoices. Ensuring timely approval of invoices for processing. Documenting and addressing any mistakes or problems.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Reconciles credit cards to expense, prepares/creates internal billbacks to other entities.
• Managing accounts payable for multiple entities and vendors in Yardi and Avid.
• Establish and maintain relationships with vendors/suppliers. This includes assisting vendors with system setup. Maintaining accurate vendor data and collecting W-9 forms from vendors.
• Investigate and resolve problems associated with processing invoices and maintain good account standing with vendors.
• Review and follow up on outstanding checks for entities, including creating void requests, stop payment requests and proper reporting for unclaimed property.
• Responsible for paying sales tax on appropriate invoices and making a note of tax payments made.
• Review and Record Invoices. This includes organizing and prioritizing invoices for payment. Coding invoices accurately. Resolving invoice discrepancies. Reviewing vendor statements for accuracy and completeness of internal records.

Requirements

• Experience with accounts payable and accounting software systems; Yardi and Avid experience preferred.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• 1-3 years of general accounting experience.
• Able to prioritize workload, multi-task, and work under pressure in a fast-paced environment.
• Able to consistently meet all deadlines.
• Excellent verbal and written skills, including high attention to detail.
• Excellent interpersonal skills and ability to interact with a multitude of different work styles.
• Experience in property management a plus.
• Good problem-solving and critical thinking skills.
• Able to be patient and manage stress.
• High school diploma or equivalent; associate's degree in accounting or business field preferred.

Benefits

• FSA health and dependent care
• Employee referral bonus
• 401(k) with company match
• Matching gift program up to $500 per year
• Employee assistance program
• Long-term disability
• Medical, dental, and vision
• Continuing education reimbursement
• 9 paid holidays
• Group-term life and AD&D
• Voluntary life insurance
• Bereavement leave
• Jury duty leave

Training + Development

Interview process

Visa Sponsorship

Security clearance