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Admin Coordinator
Condominium Associates
Handles accounts receivable, QuickBooks, scheduling/dispatch, and admin duties.
2d ago
$20 - $25
Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
St. Petersburg, FL
Office Full-Time
Company Size
281 Employees
Service Specialisms
Association Services
Accounting & Financial Services
Maintenance Services
HOA Management
COA Management
Accounting Plus
Property & Association Management
Sector Specialisms
Residential
Commercial
Role
What you would be doing
quickbooks
financial reporting
invoice processing
dispatch
scheduling
account reconciliation
- Answer incoming calls with professionalism and handle inquiries efficiently.
- Generate financial reports and assist with end-of-month close processes.
- As needed, adjust schedules dynamically to accommodate last-minute changes.
- Coordinate as needed, appointments, deliveries, or service calls based on business needs.
- Maintain accurate financial records using QuickBooks.
- Manage and process invoices, payments, and collections efficiently.
- Reconcile customer accounts and follow up on outstanding balances.
- Maintain a courteous and professional demeanor with clients and staff.
- Organize and prioritize tasks to meet deadlines effectively.
- Efficiently assign and dispatch technicians, drivers, or service personnel.
What you bring
quickbooks
microsoft office
dispatch software
scheduling
accounts receivable
customer service
- Ability to multitask and work in a fast-paced environment.
- Exceptional time management and organizational abilities.
- Prior experience handling, high volume emails, calls and scheduling.
- Strong background in scheduling and dispatching.
- Proven experience in accounts receivable and QuickBooks.
- Excellent phone etiquette and customer service skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Knowledge of dispatching software is a plus.
- Experience in community maintenance preferred.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Security clearanceInformation not given or found
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Company
Overview
Founded in 1982
Year of Establishment
The company was originally established in Tampa Bay.
$75M Annual Revenue
Revenue Figure
The company generates an estimated $75 million in annual revenue.
50+ Associations
Partnerships
Through partnerships, the company manages over 50 associations.
3 Continents
Geographic Spread
The company has a presence across three continents with small teams in Asia and Africa.
- From managing local condo communities, it has grown to oversee hundreds of associations across Florida.
- Expanded reach by opening offices in Pasco, Pinellas, Hillsborough counties, and partnering with firms like Moore Property Management in Southwest Florida.
- Handles full-service management—facilities, financials, administration—for condominiums, homeowner associations, co-ops, commercial condos, and office parks.
- Supports community growth with boutique, tech-enabled services and 24/7 emergency support.
- Projects include HOA governance, accounting and treasury oversight, vendor coordination, maintenance planning, and smart tech integration for modern communities.
- Its edge lies in relationship-driven, boutique-style management tailored to upscale amenities and unique community needs.
- Commitment to service excellence and integrity.
- Professionalism, dependability, and accountability.
- Focus on innovation and forward-thinking solutions.
- Collaboration and teamwork within and across departments.
- Strong focus on client relationships and long-term partnerships.
2050
Net-Zero Emissions Goal
Committed to achieving net-zero emissions by the year 2050.
- Implementing sustainable and energy-efficient practices across operations.
- Promoting environmentally responsible building practices and solutions.
- Encouraging green initiatives in community management and maintenance.
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