Office Manager – Vancouver

Description

• Collaboration with top‑tier engineers, researchers, and product experts in AI and robotics
• Manage suppliers for consumables, catering, and office services
• Maintain internal documentation for office operations and procedures
• Keep reception and meeting rooms aligned with our brand and standards
• Be the point person for office questions, requests, and issue resolution
• Help establish consistent operating rhythms across London, Boston, and Vancouver
• Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices)
• Process invoices, track local budgets, and support expense reporting
• Run day-to-day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces
• Liaise with building management, cleaners, and contractors for maintenance, repairs, and services
• Welcome and host visitors, candidates, and partners with professionalism and warmth
• Manage deliveries, post, and front-of-house operations
• Partner with the Head of Global Workplace & Facilities to align on strategy and standards
• Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy
• Coordinate internal events, team lunches, meetings, and workshops in the space
• Support onboarding/offboarding (desk setup, welcome materials, orientation)

Requirements

• Impeccable organisational skills and attention to detail—you notice what others miss
• Freedom to influence the product and own key initiatives
• Exposure to health & safety, security, or environmental considerations in workplace operations
• Skilled in Google Workspace, or other tools for lightweight office tracking and documentation
• Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice
• Familiarity with setting up new offices or contributing to facility expansion projects
• Experience supporting fast-growing technical or product teams
• Experience in office management, facilities coordination, or team operations in a high-performance environment
• Clear communicator with confidence working across levels—from team members to senior leaders and external visitors

Benefits

• Competitive salary plus participation in our Stock Option Plan
• Office perks: free lunches, snacks, and regular team events
• Paid vacation with adjustments based on your location to comply with local labor laws

Training + Development

Interview process

Visa Sponsorship

Security clearance