Bilingual HR/Payroll Specialist (Spanish/English)

Description

• Data Validation: Aggregate and verify critical payroll data, including wage garnishments, paid time off, insurance premiums, and 401(k) retirement contributions.
• Operational Integration: Ensure that site supervisors are immediately informed of medical restrictions or clearances to maintain workplace safety and operational efficiency.
• Compliance & Intake: Execute the formal onboarding process by completing I-9 verification and E-Verify documentation within Rippling for all new hires.
• Requisition Management: Manage the end-to-end job posting process based on current staffing needs identified by the Leadership team.
• Benefits Administration: Lead the annual benefits open enrollment rollout and provide ongoing support to ensure all programs align with federal, state, and local regulations.
• Onboarding Coordination: Facilitate the full pre-employment cycle, including the delivery of offer letters and the coordination of background checks, drug screenings, and physical exams.
• Departmental Support: Provide comprehensive administrative assistance to the recruitment team to streamline hiring efforts.
• Candidate Screening: Conduct initial applicant screenings and talent evaluations utilizing the Rippling ATS module.
• General Administration: Execute additional administrative tasks and special projects as assigned to support evolving business requirements
• Data Stewardship: Coordinate the systematic collection and organization of departmental data to support accurate reporting and analysis.
• Medical Appointment Oversight: Monitor and support employee compliance with prescribed treatment plans, ensuring all medical appointments are attended and documented to facilitate a timely return to work.
• IT Asset Management: Oversee the end-to-end management of company-issued technology, including the provisioning, tracking, and retrieval of laptops, mobile phones, and iPads for all staff.
• Administrative Operations: Provide high-level administrative assistance to the Finance and Administration teams to ensure seamless departmental operations.
• Work Status Coordination: Act as the primary liaison between healthcare providers and the Operations/Supervisory teams to communicate changes in an employee's restricted work status, including "light duty" or other modifications.
• Payroll Execution: Facilitate the timely processing of weekly payroll for the entire workforce, prioritizing high levels of accuracy and regulatory compliance.

Requirements

• Industry Knowledge: Prior experience within the Construction industry is strongly preferred to navigate industry-specific payroll and compliance needs.
• Pre-Employment Compliance: Must be able to successfully pass a comprehensive pre-employment background check and drug screening.
• Language Proficiency: Must be fully Bilingual (English/Spanish) with the ability to communicate effectively in both languages.
• Professional Experience: 2+ years of proven experience supporting Payroll, HR/Recruiting functions, and general administrative duties.
• Educational Background: An Associate’s or Bachelor’s Degree in Human Resources, Business Administration, or a related field is preferred.
• Systems Expertise: Hands-on experience with Rippling, Paylocity, or Paycom is considered a significant advantage.
• Technical Proficiency: Advanced knowledge of Google Workspace or Microsoft Office Suite is required.

Benefits

• Opportunity to grow with a company that values you and is here to invest in your personal growth.
• Life Insurance
• Employee, Employee Spouse, Employee Children, Employee Family Options
• 401K Plan with Company Match.
• Work / Home Life Balance.
• Vision Insurance
• Cost Competitive Rate paid by Employee
• Accidental Insurance
• Extra Holidays Paid: New Year's Eve, Christmas Eve, and Friday after Thanksgiving
• Short Term Disability
• Weekly Paychecks
• Long Term Disability
• 50% paid by Company
• Ongoing safety training and performance enhancement.
• Generous Referral Bonus Program
• Health Insurance with Multiple Tiers to Choose From
• Paid vacation and holidays

Training + Development

Interview process

Visa Sponsorship

Security clearance