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Project Coordinator

Terracon

Terracon provides geotechnical, environmental, construction, and materials testing services.

Supports project delivery via document control, financial tracking, and client coordination.

11d ago

$27 - $32

Junior (1-3 years)

Full Time

Fort Collins, CO

Office Full-Time

Company Size

5,000 Employees

Service Specialisms

Environmental Services

Geotechnical Engineering

Construction Materials Testing

Industrial Hygiene

Building Science

Environmental Consulting

Site Remediation

Land Development

Sector Specialisms

Environmental

Facilities

Geotechnical

Materials

Industrial

Federal

Technology

Building Enclosure Consulting

Role

What you would be doing

proposal management

document control

project tracking

client communication

financial tracking

compass updates

Works with offices to ensure that client specific requirements are understood and followed.
Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements
Provide a variety of project support related tasks involving document management.
Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed.
Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed.
Interact with key client contacts as needed or as directed.
Support project/program manager with resource management and resource assignment.
Schedule/coordinate utility locating services and clearances as needed for projects.
Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
Works with client to access and work within external systems, if applicable and required.
Maintains and updates project or program-level Compass, as applicable.
Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
Maintain, communicate, and track milestones to project team.
Keep appropriate project team members informed of status, delivery issues, and other areas as needed.
Provide document control for projects per established processes to ensure adherence to quality standards and project requirements.
Track and route documents into internal and/or external systems complying with client protocols and requirements.
Works with offices on change order requests to ensure timely delivery to client and approval.
Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Maintain updates to project status including timelines and deliverable dates and financial data.
Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies.
Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule.
Manage document processes and systems to support control and availability of project and client documentation to local office/operations.
Be responsible for maintaining quality standards on all projects.
Schedule and communicate with the client regarding project report status, delivery schedule, system access.
Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
Work with NAM to develop/maintain any Program Manual or related documents.
Schedule and communicate with the client regarding project report status and delivery schedule.
Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed.
Support project/program leadership with client communication plans.
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally.
Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
Draft communications & documentation and perform updates to systems including TerraNet and CRM.
Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account.
Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.

What you bring

bachelor's

microsoft office

driver's license

4 years