Program Coordinator, Corporate Initiatives

The Program Coordinator, Corporate Initiatives will serve as key member of th e Corporate Initiatives department, working to support Suffolk’s non-profit, Giving Circle . Celebrating more than twenty-five years, Giving Circle provides financial support to Suffolk employees, subcontractors, family members, clients and close friends. This individual will be responsible fo r supporting all aspects of the effort, including communication, event planning, grant and payment processing, and data tracking.

• Maintain organized records and files. Track donation records and contributions.
• Maintain compliance with corporate and regulatory guidelines for philanthropic activities .
• Execute payment processes throughout the year for Giving Circle ensur ing payments and grants are completed in a timely fashion and helping to track spend against budget .
• Support the grant process, including outreach, vetting of information, and communication with regional committee members and beneficiaries .
• Assist in the preparation of presentations, reports, and other documents as needed.
• H elp manage Giving Circle’s systems and processes .
• Perform additional administrative functions and support the Corporate Initiatives team as needs arise.
• Prepare regular reports on donations, grants, budgets, and event outcomes for leadership and committees.
• Provide administrative support for Giving Circle committees, including scheduling meetings, distributing agendas, and facilitating communication
• Ensure confidentiality and sensitivity when handling beneficiary information
• Assist in the planning and execution of philanthropic events, such as but not limited to golf tournaments and fundraisers, and campaigns.
• Support the development and dissemination of marketing and communication materials.

EEO Statement

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

• A strong attention to detail
• Strong communication and organizational skills ; ability to prioritize and multi-task
• Self-motivated and independent, with the ability to work collaboratively with others
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work , Professionalism and Caring
• Demonstrated project management and event coordination skills
• Proficiency in MS Office (Excel, PowerPoint, Outlook,) and comfort with CRM or fundraising software
• Strong interpersonal skills
• Ability to travel 10-15% supporting regional events
• 1-3 years of relevant experience in philanthropy, nonprofit management, events or project coordination

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.

Working Conditions