Proposal Coordinator

Description

• Contribute to continuous improvement efforts, including proposal templates, style guides, and team best practices.
• Support end-to-end proposal development, from opportunity tracking to final submission
• Maintain and regularly update content libraries (resumes, project write-ups, past performance data).
• Collaborate with cross-functional teams across TRC, including technical, BD, and marketing staff.
• Draft, edit, and tailor content for non-technical sections (firm qualifications, cover letters, executive summaries).
• Coordinate the collection and integration of proposal content, including staff resumes, project descriptions, forms, and certifications.
• Manage internal workflows: route drafts for review, compile reviewer comments, and track version history.
• Ensure all proposal submissions meet client requirements, are delivered on time, and reflect TRC’s brand and messaging standards.
• Assist with post-submission activities, including interview preparation, file archiving, and proposal debriefs.
• Analyze RFQs/RFPs and assist in developing compliance matrices, proposal outlines, and schedules.

Requirements

• Ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
• 2-5 years of experience in a proposal coordination, marketing, or writing-focused role within the A/E/C, environmental, or professional services industry.
• Bachelor’s degree in marketing, communications, English, journalism, environmental studies, or related field.
• Self-motivated, responsive, and committed to delivering high-quality work.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign preferred.
• Familiarity with environmental services or consulting preferred, but not required.
• Strong understanding of municipal and state procurement processes; experience reviewing and responding to public sector RFPs and RFQs.
• Familiarity with SF330 forms preferred but not required.
• Strong writing, editing, and proofreading skills with attention to detail and organization.

Benefits

• 401k package that includes both traditional and Roth IRA options and Company match.
• These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• Medical, dental, vision, and disability insurance.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).

Training + Development

Interview process

Visa Sponsorship

Security clearance