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Administrator, Administrative Services
HITT Contracting
Provide admin support & facilities services for headquarters operations.
7d ago
Junior (1-3 years)
Full Time
Falls Church, VA
Office Full-Time
Company Size
1,600+ Employees
Service Specialisms
Construction
Project Management
Sector Specialisms
Buildings
Role
What you would be doing
mail management
printer supplies
ppe shipping
crm support
production printing
event support
- Manage mail services for Headquarters, including distributing mail, assigning mailboxes, preparing shipping, and manage postage; order and maintain materials needed.
- Provide administrative support (set-up, printing, agendas, coordination of catering request, etc.) for all meetings requested by members of one of HITT’s governance committees, as directed by the Office Manager.
- Contribute to corporate and internal event support as needed.
- Provide marketing production support and promotional inventory.
- Pulls information from New Hire Onboarding report and prepares PPE needed for local and regional new hires.
- Maintain pantry operations and supplies.
- Monitor and maintain printer / copier supplies for Headquarters and troubleshoot as needed.
- Collects and prepares the shipment of PPE to regional new team members and ensures that items are shipped timely to guarantee arrival before orientation day.
- Provide receptionist desk coverage as needed.
- Assist the Marketing department with CRM support.
- Execute requests for Headquarters catering and coffee services as part of the concierge service.
- Installs and removes office and cubicle signatures for new hires or relocations. The Administrator is responsible for reporting to the Office Manager any discrepancies found between physical layout and Staffmap.
- Coordinate outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
- Maintain all Headquarters flex desks to ensure cleanliness and supplies as needed. Communicate deficiencies to the Office Manager and the Facilities manager.
- Maintain all Headquarters common areas, including print stations, conversational areas, flex desks, conference rooms, and break rooms; ensure cleanliness and supplies as needed. Run dishwashers weekly, or as needed.
- Book conference rooms or flex desks for team members as needed.
- Maintain materials creation for new team member orientation welcome bags in support of HITT University.
- Provide basic clerical services as requested by members of one of the governance committees, including drafting / editing / proofing correspondence, packaging, basic typing, filing, and copying / scanning.
- Prepare promotional materials in support of governance committee members as needed.
- Order and organize all catering and office supplies.
- Provide production and printing services as assigned by the Office Manager and Marketing Team.
What you bring
clerical
high school
on-site
microsoft office
customer service
communication
- Knowledge of basic clerical and administrative procedures is required
- A high school degree is required
- This position is fully on-site and is not eligible for remote work.
- Proficiency in Microsoft Office, especially Word and Outlook, is required
- Knowledge of customer service principles and practices
- Intermediate reading, writing, and communication skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
$2.5B revenue
Annual Revenue in 2023
Reflecting a 20% increase from the previous year, showcasing significant financial growth.
1,600 employees
Workforce Strength
A large team spanning multiple offices across the United States, delivering customized solutions.
- Operates across various sectors, including corporate interiors, commercial base building, healthcare, government, law firms, mission-critical, hospitality, and technology.
- Provides comprehensive services such as preconstruction, sustainable building practices, virtual construction, and facility management.
- Expertise spans design-build, integrated project delivery, and lean construction methodologies, enabling them to handle complex projects and deliver exceptional value to their clients.
- Continues to prioritize innovation, sustainability, and client satisfaction, reinforcing its reputation as a trusted partner in the construction industry.
- We believe in a tireless work ethic, a love for the craft, and the simple satisfaction of a job done safely and exactly right.
- We are the product of humble beginnings and represent decades of hard-earned success. We are gracious and respectful in our words and actions, and we lead by example for those who follow us.
- We are constantly improving and challenging the status quo. Good enough is never enough when we can do better. We embrace courageous leadership.
- We use our power to take care of our community, foster inclusiveness, and be the good with every choice we make.
- Even in difficult situations, it's not always easy, profitable, or simple to do the right thing, but in the long run, it makes all the difference.
- We’re obsessed with the details—in the end they become the big picture. Those who care most about the little things care more about everything.
- Through trust and a passion for exceeding expectations, our promise is an incredible building experience that creates partnerships for life.
2023
Carbon Neutrality Commitment
Aiming to achieve carbon neutrality by the year 2023.
18th
Ranking in Top Green Contractors
Ranked 18th in the Top Green Contractors list by ENR in 2023.
Over 200
LEED Certified Projects Completed
Successfully delivered over 200 LEED-certified projects.
100% DEI Trained
Employee Training
All team members have undergone diversity, equity, and inclusion training.
27% Diverse Leadership
Executive Representation
Representation of diverse individuals in executive leadership positions.
52% Diverse Internship
Future Talent Program
Representation of diverse individuals in the internship program.
Equity Pay Study
Compensation Analysis
Launched a comprehensive salary study to ensure fair compensation across gender and race.
- CEO is a woman.
- HITT prioritizes diversity, equity, and inclusion to create a space where we can build a brighter future where innovation and our differences can flourish. Our strategy is more than a plan—it's a mindset.
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